Project Assistant 40 - 70 %

Bern

Key information

Publication date:14 August 2025
Workload:40 – 70%
Place of work:Bern

Job summary

Join the Universität Bern's Administrative Division, managing infrastructure. Exciting opportunity in a collaborative work environment with modern benefits.

Tasks

Assist the construction and space team with administrative tasks.
Organize and oversee meetings, and prepare project documents.
Manage room lists and coordinate annual team events.

Skills

Commercial training with interest in construction and interior design.
Strong communication skills and teamwork abilities.
Proficient in Office software and organization skills.

Is this helpful?

University of Bern, Administrative Directorate, Department of Construction and Space
Start of employment: immediately or by arrangement
We coordinate the strategic needs planning for the spatial infrastructure of the university, create usage and operational concepts and space programs for construction measures, and ensure project management. We manage the approximately 130 buildings used by the university, offer facility consultations, coordinate furnishings and relocations, and maintain planning foundations and spatial information.

What to expect from us

In this versatile role, you will relieve the Construction and Space team of administrative tasks within projects. You will independently organize and monitor appointments, coordinate appointment inquiries and their follow-up, write meeting notes, and prepare project documents.
You will support the project leaders with technical research and independently take on individual project tasks.
Other tasks include maintaining pool room and relocation lists, coordinating recurring annual tasks such as team events, New Year cards, or website updates, as well as managing the general email address and the future ticketing system.

Ideally, you bring

a completed commercial basic education with an interest in construction topics and interior design
Ideally, an EFZ in a related field (e.g., architecture, construction, or facility management)
Professional experience in the administrative support of planning and construction projects or in facility management - or the willingness to familiarize yourself with these topics
Enjoyment of communication and networking within and outside the team
Fluent German skills in spoken and written form; passive English skills are an advantage
Proficient use of common office software
Organizational talent and the ability to maintain an overview even with multiple tasks
A reliable, structured, and service-oriented working style
Flexibility, initiative, and willingness to take on responsibility
Team spirit and enjoyment of collaboration in interdisciplinary projects

We offer you

Diverse tasks with responsibility and scope for design
An open, committed team that lives collaboration and diversity
Modern employment conditions according to cantonal guidelines, remote work possible
An attractive workplace directly at Bern train station
High-quality equipped shared desks in a collaborative working environment

Application and Contact

For content-related inquiries about the position, please contact Fabian Lüthi, Deputy Head of the Department of Construction and Space, fabian.luethi@unibe.ch.

Please send us your application with the usual documents electronically and become part of our team. We look forward to it!