Assistant to the Chief of Staff

At Hitachi Energy, we are committed to powering the world’s energy system to be more sustainable, secure, resilient, and affordable, making electricity more accessible to all and empowering societies to thrive. Are you ready to contribute with your organizational skills to the transition to a sustainable energy future?

The opportunity

As Assistant reporting to the Chief of Staff, you will provide administrative and organizational support, ensuring seamless coordination of activities while handling sensitive information with utmost discretion. This is more than a traditional administrative role – you will be a trusted partner in a dynamic, global setting, working with fantastic people in a position that offers unique proximity to leadership and strategic decision-making. To succeed in this position, you bring a high level of energy, exceptional attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

How you’ll make an impact

• Organize and coordinate meetings, workshops and events with internal and external stakeholders
• Handle administrative tasks and event-related expenses, arrange logistics, transportation and travel across time zones
• Prepare, edit, and proofread documents, presentations, and reports with precision and professionalism
• Capture meeting notes, track follow-ups, and ensure action items stay on course
• Conduct research and draft correspondence to support the Chief of Staff team
• Maintain confidentiality while gathering and organizing information for conferences, speeches, and reports

Your background

• 3–5 years of experience in administrative and project support roles, ideally in a multinational environment
• Experience in managing confidential information and working with senior stakeholders
• High proficiency in Microsoft 365, including Copilot and digital collaboration tools
• Excellent communication skills in English; proficiency in German or additional languages is a plus
• Experience in the energy sector or affinity for engineering/technology is a plus
• Strong communication, organizational and multitasking skills with a sharp eye for detail
• Collaborative team player with high energy and a hands-on attitude
• Discretion, flexibility, and a proactive service-oriented mindset

More about us

The team of the Chief of Staff to the CEO ensures smooth and efficient executive operations while supporting the execution and oversight of strategic initiatives. It acts as a key liaison between the CEO and internal as well as external stakeholders, fostering clear communication and a seamless flow of information.