Head of Secretariat 50-60%

Uroviva stands for a modernly managed medical network and includes a specialized clinic for urology, eleven urological practices as well as an andrology center. With around 55,000 consultations annually in primary, specialized, and emergency care and over 5,000 surgeries of all degrees of severity, Uroviva is a significant provider of urological services in Switzerland.

For our lively practice, integrated into the Limmattal Hospital, we are looking, as part of succession planning due to pregnancy, probably from October 1, 2025, or by arrangement for a

Head of Secretariat (50-60%)

• Management of the secretariat team (5 medical secretaries), deployment planning as well as conducting various employee interviews
• Close cooperation with the lead MPA and the site manager
• Coordination of surgery planning in close collaboration with Limmattal Hospital for our doctors
• Reception (responsibility for mail, filing documents and email inbox)
• First point of contact on the phone (triage)
• Writing/checking medical reports, patient records entries, and various correspondences such as surgery discharges, insurance certificates, and cost approvals with an AI system
• Correspondence with third parties
• Interdisciplinary collaboration with Limmattal Hospital and various hospitals in the area
• Patient appointments for annual check-ups of all attending doctors at the site
• Process optimization
• General office work, ordering office supplies
• If needed, you support other sites with typing work and provide relief (no site change necessary)

• Completed training as a Medical Practice Assistant EFZ or as a medical and hospital secretary with several years of professional experience
• Leadership experience
• Proficient with medical terminology
• Good MS Office skills
• Experience with the operating systems Vitodata and Navision is an advantage
• Resilient, reliable personality with a neat appearance

Is warm interaction with people important to you and do you enjoy working in a team? Then we look forward to offering you, in addition to a varied and responsible activity, the following:

• 5-6 weeks of vacation depending on age
• Private, worldwide accident insurance
• Attractive, modern social benefits
• Short decision-making paths, flat hierarchies, opportunity to contribute your own ideas
• In addition, you can look forward to regular working hours without night or weekend shifts

Are you a motivated, service-oriented personality and can imagine working in a steadily growing company? Then we look forward to receiving your electronic application, preferably via our recruitment tool.

Any questions? We are also reachable via WhatsApp chat: 077 502 43 51