Administrative Assistant
Swissroc Group
Plan-Les-Ouates
Key information
- Publication date:21 January 2026
- Workload:100%
- Contract type:Permanent position
- Place of work:Plan-Les-Ouates
Job summary
Join Swissroc, where we create robust, beautiful buildings daily. Embrace innovation and a supportive work environment!
Tasks
- Manage administrative flows, ensuring accuracy and compliance.
- Handle communications with suppliers and subcontractors efficiently.
- Oversee financial documentation and billing processes.
Skills
- Experience in administration or finance is a plus.
- Strong organizational skills are essential.
- Effective communication is crucial for success.
Is this helpful?
Bringing a building out of the ground, robust, beautiful and efficient: more than a job, it is a tremendous challenge that excites us every day.
At Swissroc, we are looking for profiles passionate about construction and real estate, but above all driven by the desire to innovate and go beyond the status quo.
As part of the development of our activity, we are looking for an Administrative Assistant to strengthen the team.
Your mission?
Ensure that administrative flows are correctly entered, processed, monitored and communicated, in compliance with internal procedures and deadlines.
And more in detail...
- Administrative and documentary management
Management of emails and calls related to suppliers and subcontractors
Writing, formatting and archiving documents (letters, contracts, reports)
Filing and electronic document management (EDM)
Monitoring administrative files and updating databases
Carrying out various administrative tasks (mail, filing, updating files)
- Financial and accounting management
Entry and control of accounting documents (customer and supplier invoices, expense reports)
Reception, verification and processing of general company invoices (approval or refusal)
Monitoring the validation of supplier invoices
Monitoring customer invoicing and collections
Preparation of supplier payments and monitoring deadlines
Monitoring subcontractor payments on Procore, our ERP
Processing reminders
Monitoring MO schedules
- Monitoring, reporting and compliance
With whom?
Chloé among others within a team of 5 people. You will also interact with the Finance Department, project managers, client advisors, and all the people you meet in our offices.
Joining Swissroc Group means being part of a diversified group imbued with a strong corporate culture where fulfillment, commitment and respect are at the heart of our concerns
