Receptionist | Biopôle

The University Center for General Medicine and Public Health, Unisanté, is active in research, academic training, prevention, and care. Innovative and unique in Switzerland, it promotes interdisciplinarity as well as the union of committed skills around health issues.

As part of our installation at Unipôle, for our Reception-Admissions sector, we are looking for a

Receptionist | Biopôle (80-100%)

Your main tasks will be as follows:

• Welcome and guide users according to the current institutional guidelines;
• Ensure the administrative management of consultations within your scope;
• Apply the current quality directives and procedures;
• Take an active part in the activities of the Reception-Admissions Sector;
• Ensure the training of new collaborators, interns, apprentices in compliance with institutional procedures in collaboration with your hierarchy;
• Ensure good information transmission with team members to guarantee continuity of activities;
• Actively participate in administrative and inter-team meetings;
• At the request of your hierarchy, actively participate in working groups related to organizational developments and/or projects linked to infrastructure;
• Perform administrative tasks related to institutional management tools and according to site needs;
• Manage patient administrative tasks in accordance with procedures and directives defined by the institution;
• Carry out various secretarial tasks included in the sector's activity and necessary for its proper functioning;
• Manage incoming mail, ensure its proper distribution and possible follow-up;
• Guarantee the processing and follow-up of documentation related to sector activities;
• Filter and prioritize information (emails, faxes, phones, mail);
• Supply/order: manage orders for office supplies, institutional documents, and/or IT equipment;
• Participate in the improvement and/or adaptation of management tools and methods in collaboration with your hierarchy.

Your assets:

• Holder of a Federal VET Diploma as a commercial/office employee or equivalent training. Experience in a medical practice and/or hospital environment would be a plus;
• Minimum 2 years of experience in a similar position;
• Very good knowledge of the Office suite;
• Mastery of the French language, both spoken and written. Knowledge of English would be an asset;
• Ability to know and express your limits;
• Aptitude to relate to others and create a climate of trust;
• Ability to work in a team and interprofessionally;
• Sense of priorities and openness to change.

We offer:

• A dynamic, modern, and human environment; 
• A varied and enriching activity;
• Resources that allow you to successfully carry out your tasks and develop your skills.

Type of contract and duration: Fixed-term contract; 12 months

Start date: 01-01-2026

Application deadline: 05-10-2025

Contact person: SELLE Laura / Tel: 021 314 77 02

Reference: 1278

If you are interested in taking on this challenge and recognize yourself in this description, we look forward to receiving your complete application (cover letter, CV, copies of work certificates and diplomas/training certificates).

Only applications received through our website will be considered.