Medical Secretary of the Unit Manager - 80%
Genève
Key information
- Publication date:31 October 2025
- Workload:80%
- Place of work:Genève
Job summary
Join the renowned Hôpitaux Universitaires de Genève, a leader in healthcare. Embrace an opportunity to work in a dynamic environment with supportive benefits.
Tasks
- Manage administrative tasks for the infectious diseases unit.
- Coordinate and oversee billing for consultation services.
- Handle personnel files with discretion and confidentiality.
Skills
- CFC in commerce or medical secretary diploma required.
- Fluency in French, both written and oral, is essential.
- Strong organizational skills and proficiency in office software.
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Company Description
With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to discover the highlights of the year 2024 by clicking here .
Attached to the Department of Medicine , the Infectious Diseases Service aims to combine clinical activity meeting the needs of a university hospital with academic research and teaching activities with the Faculty of Medicine. It ensures the diagnosis and treatment of all patients suffering from an infectious disease, including HIV/AIDS patients , for whom all applicable measures to slow down or even stop the progression of their pathology are implemented in coordination with interdisciplinary care.
Job Description
You ensure the secretarial duties of the responsible physician as well as the administrative management of the managers and staff of the unit, as well as those of the collaborators associated with the outpatient consultation, with rigor and autonomy.
You are responsible for the coordination, management, and follow-up of invoices related to the various funds managed by the consultation, respecting standards, procedures, and deadlines.
You handle the management of personnel administrative files with discretion and respect for professional secrecy.
You prepare files, projects, and scientific manuscripts.
You manage and update the HIV/AIDS unit website.
You ensure the organizational and administrative management of various colloquia and conferences.
You type medical reports and make appointments.
You participate in the various activities and replacements of the service.
Qualifications
You hold a commercial employee CFC and/or a medical secretary diploma, or any training deemed equivalent.
You have 1-2 years of successful experience in a similar position.
You have perfect mastery of French both orally and in writing and excellent writing skills.
You are very comfortable using computer tools (ECDL standard/advanced level on Word, Excel, PowerPoint, Outlook and/or Web) as well as the software used at HUG.
While having a good sense of organization and priorities, you are an autonomous, rigorous, and precise person in the tasks entrusted to you.
You also have the tools to cope with unforeseen events and easily manage stressful situations.
Finally, you demonstrate a keen sense of confidentiality.
Additional Information
- Start date: as soon as possible
- Number of positions: 1
- Activity rate: 80%
- Function class: 12 (11 if no ECDL)
- Contract: permanent contract
- Application deadline: 17.11.2025
- Information request: Prof. A. Calmy, unit manager, tel. 022 372 98 11
Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.
This announcement is addressed equally to women and men.
Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.
Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.
