HR Time Management Specialist

Publication date:16 October 2025
Workload:100%
Place of work:Zürich

Job summary

Swiss Medical Network, a top private healthcare group in Switzerland, offers extensive medical services across 15 cantons. Join a team dedicated to high-quality patient care in a dynamic environment.

Tasks

Develop and manage the Polypoint PEP time management system.
Support users with planning and absence management queries.
Ensure compliance with labor laws and manage absence validations.

Skills

Completed vocational training, ideally in HR, with MS Office skills.
Strong communication and organizational skills are essential.
Experience in payroll or time management systems is preferred.

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About the job

Company Description

Swiss Medical Network is one of the leading private clinic and hospital groups in Switzerland. With 21 clinics and hospitals as well as over 60 outpatient centers in 15 cantons, we offer high-quality outpatient and inpatient care in all medical specialties – in all three language regions of the country. Our state-of-the-art infrastructure and our dedicated employees guarantee medical care at the highest level.

Job Description

HR Time Management and System Support Polypoint PEP

Would you like to actively shape HR time management and sustainably improve processes?
In this responsible position, you continuously maintain and develop our time management system Polypoint PEP and thus make a significant contribution to efficient HR processes.

As the central contact person for users in the area of quality management, you competently advise our internal customers. You support users in all matters related to the deployment and planning system and bring your expertise specifically into the continuous optimization of our work processes.
Your responsibilities also include maintaining icons, allowances, and on-call duties according to applicable guidelines and regulations.

Furthermore, you are a reliable support for our HR teams – especially in the areas of social insurance and absence management. You record payroll-relevant changes, process absences, and actively participate in monthly, quarterly, and annual closings. In addition, you check absences and on-call duties before each payroll run and continuously verify the accuracy of planning data.

Your tasks:

Further development and support of the Polypoint PEP time management system
Regular control of planning data and targeted notifications to the responsible directors and managers
Support and advice for managers and PEP users in the areas of planning, time recording, and absence management
System support, monitoring compliance with labor laws, and regular system cleanups
Maintenance of icons, allowances, and on-call duties according to guidelines and regulations
Control of absences and on-call duties before payroll runs
Management of PEP user logins and permissions
Verification of planning data for accuracy and completeness

Qualifications

Your profile:

Completed vocational training, ideally with further education or experience in human resources
Proficient use of MS Office and interest in HR digitalization
Knowledge of Swiss labor and social insurance law is an advantage
Strong communication skills, assertiveness, as well as a structured, solution-oriented working style
Initiative, organizational talent, and a high sense of responsibility

Desirable:
Several years of professional experience in HR, especially in time management and/or payroll
Solid knowledge of Polypoint PEP or comparable time management systems

Additional Information

What we offer

Scope for creativity: Bring in your expertise and actively shape the further development of our time management
Training: We specifically promote your professional and personal development
Dynamic work environment: Look forward to a varied activity in a future-oriented company with modern structures

Become part of our team and help shape the HR time management of tomorrow!