Administrative File Manager Secretary for Residents at 80-90%
Fédération Genevoise des E.M.S. (Fegems)
Carouge
Key information
- Publication date:24 January 2026
- Workload:80 – 90%
- Contract type:Permanent position
- Place of work:Carouge
Job summary
Join a caring team as a Secrétaire gestionnaire in Geneva! Enjoy a supportive work environment with great benefits.
Tasks
- Manage administrative files for residents with precision and care.
- Handle billing and financial analysis for resident services efficiently.
- Provide friendly reception and communication support to residents and families.
Skills
- CFC in commerce or equivalent; 2 years in similar role required.
- Strong organizational skills and attention to detail are essential.
- Proficient in French, both spoken and written, with computer skills.
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Administrative File Manager Secretary for Residents at 80-90%
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Your benefits
You will join an establishment whose core values include respect, generosity, and well-being at work; where the human being is at the center of concerns.
You will enjoy an intergenerational environment in a warm and lively setting, developing skills through continuous training offers.
Job description
Your main tasks
Ensure responsibility for managing the resident's administrative file in accordance with procedures, notably (about 70% of the activity):
- Manage the admission waiting list
- Manage the registration files of future residents
- Conduct financial analysis and issue a notice regarding registration requests
- Ensure the proper and complete preparation of entry files according to legal sources, standards, regulations, directives, and best practices
- Prepare the entry of new residents
- Maintain and update residents' files
Manage the accounting of resident services (about 15% of the activity):
- Ensure billing to residents for all services provided according to current rules and within deadlines
- Ensure billing to health insurance funds within deadlines
- Control and payment of medical expense invoices and mutual insurance fees
- Follow up on reimbursements of medical expenses
- Prepare various tables for monthly and annual closings
Handle reception and telephone switchboard (about 15% of the activity):
- Manage the telephone switchboard and forward calls to the appropriate contacts
- Inform residents, families, and various organizations (SPC, SPAD, insurance, etc.)
- Participate in resident entry and exit processes according to current procedures
- Open daily mail
Profile sought
Commercial employee CFC or equivalent training
Excellent knowledge of computer tools
Spoken and written French language
At least 2 years of experience in a similar position
Knowledge of the Geneva health network desired
Organizational skills, initiative, flexibility, and discretion
Application modalities and address
Activity spread over 4 or 5 days per week and regularly on Saturdays, Sundays, and public holidays (4-hour shift rotation)
Salary: class 10, according to the Geneva State salary scale (FEGEMS Collective Agreement)
If you are convinced you can take on this responsibility, we await your complete application (cover letter, CV, diploma(s), certificate(s), and work permit if applicable) by email to recrutement@emsleprieure.ch by February 15, 2026.
Only complete applications will be processed. If you do not receive a response within 15 days after the competition closes, please consider that your application has not been retained, in which case your file will be destroyed.
The position is open to both men and women.
Intermediaries abstain.
