Medical Secretary for the Spinal Surgery Department

About the job

Administration

Medical Secretary for the Spinal Surgery Department

The Spinal Surgery Department is looking for a medical secretary at a 70% to 80% activity rate, for a permanent contract starting January 1, 2026.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Department of Clinical Neurosciences includes the services of neurosurgery, neurology, neuropsychology and neurorehabilitation, the Leenaards Memory Center, the Neuroscience Research Center, as well as the Spinal Surgery Service.

Led by Prof. Dominique Rothenfluh, the Spinal Surgery Service combines the spinal activities of the Orthopedics and Traumatology Service (OTR) and the Neurosurgery Service (NCH). It manages all adult spinal pathologies, such as degenerative diseases, trauma, or spinal tumors.

Mission

• You ensure administrative management and follow-up of patient files
• You welcome patients, their relatives, and collaborators in accordance with CHUV guidelines
• You manage the administration of hospitalizations and consultations according to GAP procedures
• You collaborate with internal teams of the Department and institutional partners.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification, ideally complemented by a medical secretary diploma
• You have at least three years of experience in a similar position
• You have perfect command of French, excellent spelling, and fast typing skills (10 fingers)
• You have proven experience with dictation machines
• You are comfortable with Microsoft Office tools and CHUV institutional software (Soarian, Axya, Archimède)
• You demonstrate versatility, rigor, excellent interpersonal skills, and a developed team spirit
• You are recognized for your empathy, active listening, and availability towards patients.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top-tier social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Advantages offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms. Milena Zuvic, head of the medical secretariat of the Spinal Surgery Service, phone: 079 556 65 31.

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.