Assistant to the Chief Physician of the Orthopedic Surgery and Musculoskeletal Trauma Department - 80% to 100%

Company Description

With more than 12,000 employees representing 160 professions, the University Hospitals of Geneva are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2024 retrospective by clicking  here .

The position is attached to the  Department of Surgery . This department provides care for patients both electively and in emergencies. It represents a center of excellence, not only Swiss but also European in several fields and in many of its surgical specialties. 

The orthopedic surgery and musculoskeletal trauma service manages surgical and conservative conditions of the musculoskeletal system in adult patients, taking into account the services provided by other HUG departments. It also cares for adult patients suffering from spinal trauma or disease without spinal cord or neurological injury, as well as adult patients with surgical conditions of the hand.

Furthermore, it provides rehabilitation and physical treatment for patients referred to the specialized unit of physical medicine and orthopedic rehabilitation, as well as care and preventive actions for patients with musculoskeletal injuries related to sports practice.

Job Description

You assist the chief physician of the department with the management and administrative organization of the service, in clinical, academic, and research areas, ensuring the interface between the different professional sectors.

You organize appointments, sessions, and seminars by managing the electronic calendar of the chief physician. You prepare files, write session reports, and coordinate the follow-up of decisions made.

While responding to various requests, you independently carry out administrative activities related to your role such as managing private or faculty funds, organizing medical congresses and symposia, and monitoring the budget allocated to the service and research.

You demonstrate proactivity in performing logistical tasks arising from secretarial life, such as orders, requests for hiring, reimbursement, or training.

You manage the administrative arrival of new doctors (access rights requests, keys) and are responsible for managing phones and necessary IT equipment (PC, dictaphone).

You manage the scheduling of medical consultations for the chief physician and ensure the follow-up of medical reports, insurance requests, etc. You liaise with patients during consultations and the surgical scheduling office for operation planning and manage hospitalization requests for private patients. You follow up on billing for outpatient consultations and fees for hospitalized patients.

You update the department's website in collaboration with the head of the department and the communication service.

Within the team, you develop close relationships with your colleagues, ensure service continuity during absences, and more generally, your service-oriented attitude makes you an agile and diplomatic person.

Qualifications

You hold a Federal VET Diploma and higher administrative training such as a Federal Certificate of Assistant or Executive Assistant or an equivalent qualification.

You have at least 5 years of successful experience in a similar position in the medical or public health sector.

You have perfect command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Proficiency in English is a real asset.

You have very good knowledge of IT tools (ECDL advanced level in Word, Excel, PowerPoint, and standard level in Web) as well as software used at HUG (DPA, DPI, OPALE, GRECO, Winscribe).

You also possess personal skills that allow you to handle unforeseen events and demonstrate adaptability and resilience.

Finally, you show a keen sense of discretion and confidentiality.

Additional Information

• Start date: 01.11.2025
• Number of positions: 1 
• Activity rate: 80% to 100% 
• Function class: 13
• Contract: Permanent
• Application deadline: 19.09.2025
• Contact for information: Mrs. M. Guyot, head of secretariat, phone 022 372 78 02.

Your application file must include a motivation letter, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Committed to fighting unemployment, HUG encourages applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.