Zürich Office Manager and Assistant

About the job

Inclusivity and Diversity at MSF

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification.

We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Context & mission

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

“The MSF office in Zurich represents the organization towards public and private stakeholders, as well as the Swiss government and supports MSF OCG in Geneva in the areas of fundraising, human resources, media and public relations in non-French speaking Switzerland.

The Assistant and Officer Manager provide administrative support to the MSF Representative and Zurich Head of Office, including external relations and ensures the smooth running of the Zurich office administration, facilities management, as well as front office. "

Tasks & Responsibilities

• Support, the Head of Zurich Office in managing the daily agenda, appointments, and meetings of the organization (internal and external).

• Support in the organization of office/Department meetings and events hosted at or by the Zurich office, including agenda setting, minute-taking, and logistical arrangements.

• Responsible for front desk duties, including visitors, official email, and telephone enquiries and processing of requests.

• Manages the office’s administrative needs, including stock management of office and facility material, invoice management.

• Coordinates with Logistics Geneva and various local service providers.

• Coordinates internal knowledge management of information and archiving.

• Provide backup support to Zurich staff as needed

Your profile

Education

Essential : Commercial school with a federal examination or similar qualification

• Commercial School with a Federal examination or similar qualificatione

• Tertiary degree or equivalent

Desired : Additional relevant qualifications or certifications

 Experience

Essential :

• Previous experience as an assistant in project coordination or management.

• Project management

Desired : Experience with an NGO/international organization is a plus.

Languages

Essential:

• German and Swiss German (fully fluent C2)

• French and English (C1 fluent written/oral)

Desired:

• Italian would be a plus

Skills/ Technical competencies

• Good secretarial skills, client oriented (writing / oral) with attention to detail.

• Facility and event management.

• Exposure to the NGO world and/or humanitarian topics, a plus.

• Proficiency in IT, internet navigation, and office software

Personal Abilities/Qualities

• Organized, with good planning skills and attention to detail.

• Dynamic and motivated with good people skills and diplomatic attitue

• Team player, Autonomous, Creative and aptitude for taking initiatives

• Values the working environment (both processes and premises)

• Values the happiness and satisfaction of staff members

• Flexible and open to change

• Ability to work in a multi-cultural, multi-disciplinary team

Terms of employment

• Full-time position 100% (40h/week)

• Open-ended contract

• Working place: Zurich, Switzerland

• Ideal start date: January 5th, 2026

• Gross annual salary (for 100%): from CHF 80’856.- to CHF 97’224.- (salary commensurate with equivalent experience and internal salary grid)

• Paid vacation: 25 days per year, prorate temporis, plus any Swiss public holidays falling within the contract period.

• Pension plan: pension contribution covered 3/4 by MSF, 1/4 by staff member.

• Relocation package if moving from a different country to Switzerland.

How to apply

Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:

• CV (maximum 2 pages)

• Cover letter (maximum 1 page)

• Documents must be submitted in either English or French.

The application deadline is November 30th, 2025.

We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.