Employee: University Administration, 80%

ZHdK is one of the largest and most diverse art universities in Europe, with around 2100 bachelor’s and master’s students. The study and research areas include Art Education, Design, Film, Fine Arts, Music, Dance, Theatre, and Transdisciplinarity. Located in the heart of Zurich, ZHdK is a dynamic place where passionate people from over 75 countries work, study, teach, research, and continue their education. The university includes numerous exhibition and performance venues where students’ project works are publicly presented.

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The University Administration team supports students administratively and with advice throughout their studies – from registration and application to leaving ZHdK. The University Administrationis divided into three areas: student advising, student administration, and study coordination.

To complement the team, the University Administration is looking for an

In this varied role, you are responsible for the following tasks:

Responsibility for diploma process

• Preparation of diploma documents
• Collaboration with secretariats on the process of issuing diploma documents
• Handling the exmatriculation process and archiving
• Creating diploma transcripts, confirmations, equivalence declarations, and title conversions
• Maintaining sample folders of diplomas and overview lists of diploma titles
• Interface to IT for changes to diploma titles/diploma supplements (including testing)

Student administration

• Data maintenance of study programs and students (registrations, changes, deregistrations) in the school administration software «Evento»
• Administration of admission procedures with the departmental secretariats (administrative execution of the admission procedure including admission examination, process responsibility ONLA, waiting list process)
• Invoicing for semester bills
• Creation and management of student files
• Enrollment of students including recording and checking of Federal Statistical Office data
• Support for departmental secretariats on process questions and administrative matters

Your profile
For this diverse activity, we are looking for a flexible, team- and service-oriented as well as loyal personality with an independent, efficient, and very precise working style. You are responsible, able to set priorities well, have an eye for detail, and convince with your structured and solution-oriented approach. After a commercial apprenticeship, you have gained at least two years of qualified professional experience and possess excellent MS Office skills. Ideally, you already have experience with the Evento database and are able, due to your pronounced IT affinity, to quickly handle new software applications. Fluent German and very good English skills (C1) complete your profile.

What you can expect from us

We offer you a challenging activity in an open, well-networked team in the exciting and stimulating context of an internationally active art and design university. The employment conditions are based on cantonal personnel legislation.

Your contacts for further information
Regine Freimuth ( regine.freimuth@zhdk.ch ), Head of Student Administration
Alessia Consorti ( alessia.consorti@zhdk.ch ), HR Business Partner

Additional information about the Zurich University of the Arts can be found at www.zhdk.ch .