Certified Administrative Assistant
Haute Ecole de gestion de Fribourg
Fribourg
Key information
- Publication date:22 November 2025
- Workload:100%
- Contract type:Unlimited employment
- Place of work:Fribourg
Job summary
La Haute école de gestion Fribourg (HEG-FR) offers bilingual and trilingual programs. Join a dynamic environment focused on education and research!
Tasks
- Manage administrative tasks for the Master program effectively.
- Coordinate events and examinations, ensuring smooth operations.
- Collaborate on GUESSS research projects and data collection.
Skills
- Bachelor's in business or equivalent experience required.
- Fluency in French, with strong German and English skills.
- Proficient with administrative tools like Microsoft 365.
Is this helpful?
The Fribourg University of Applied Sciences (HEG-FR) is a member of the University of Applied Sciences of Western Switzerland (HES-SO) and offers bilingual and trilingual training at bachelor and master levels. It also offers continuing education programs, applied research & development, and services to third parties. It is internally advertising the position of:
Mission and area of activity
Administrative management of the Master and coordination with the orientation manager and HES-SO//Master in Lausanne
- Control of module descriptions
- Information, advice, and preparation of documents for STUDENTS and TEACHERS
- Control and analysis of exam questions, management of exam consultation
- Organization, coordination, and supervision of main, remedial, and/or repeat exams
- Organization and coordination of master thesis defenses
- Calculation and entry of grades in IS-Academia
- Management of qualitative monitoring of MA courses, analysis of evaluations
- Planning and coordination of course schedules for instructors while ensuring deadlines are met
- Coordination of instructor logistics (travel, accommodation, materials, etc.)
Organizational and administrative responsibility for HEG-FR events
- Organization and coordination of the Bachelor diploma ceremony
- Organization and coordination of forums, conferences, and other events held at HEG
- Organization and coordination of various fairs and exhibitions
- Organization and coordination of various HEG-FR events in general (Bachelor kick-off, etc.)
Co-responsibility for the GUESSS research project
- Development of the questionnaire for the Swiss GUESSS survey
- Collection of data necessary for the preparation of the Swiss GUESSS report
- Co-authoring the Swiss GUESSS report
- Coordination with the Swiss GUESSS team
Your profile
- Bachelor's degree in business administration or equivalent training
- Proven experience in managing higher education programs or professional practice requiring similar skills
- Perfect command of French, with very good knowledge of German and English
- Excellent mastery of administrative and digital tools (Microsoft 365, IS-Academia, Moodle, Moveon, Lime Survey) and ability to adapt to new platforms
- Attention to detail and ability to manage multiple priorities
- Customer orientation and determination to provide a quality service experience
- Strong communication and interpersonal skills
- Ability to collaborate effectively while being capable of independently managing projects
- Professional demeanor, diplomatic skill, rigor in follow-up, and initiative
Additional information
Activity rate: 70 to 80 %
Information: Salma Fattoum, salma.fattoum@hefr.ch
Start date: January 1, 2026, or a date to be agreed upon
Application deadline: December 1, 2025
Interested? We look forward to receiving your complete application file (cover letter, CV, copies of diplomas and work certificates). Please send it to us by clicking the "Apply" button below.
