Secretary to Senior Hospital-University Doctor in the Hematology Department - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking  here .

The  Oncology Department  provides diagnostic and therapeutic care for adult patients suffering from cancer and supports patients and their relatives. The goal is to ensure access to the best anti-cancer treatment, offer appropriate care, and anticipate the needs of hospitalized patients (bone marrow transplant, cell therapy, immunotherapy, etc.). Additionally, the Cancer Center coordinates cross-sectional activities dedicated to cancer issues between services and departments.

It includes 4 services (hematology, oncology, precision oncology, and radio-oncology) and is composed of about 300 employees.

Job Description

Within the secretariat of the assistant doctors of the hematology department, you provide administrative support related to their clinical and academic activities.

You manage the stem cell transplant program: donor search, lymphocyte donation, preparation of pre-transplant assessments, management and adaptation of files according to the donor type and insurance, verification of services, and typing of complex reports.

You ensure the administrative follow-up of hospital units 7DL and 7EL (20% on Fridays). You write and format medical reports (discharge, transfer, and death letters, admission and follow-up notes), create and open processes in the Workflow, and handle patient documents (certificates, prescriptions). You also manage mail, emails, archiving, and document scanning. You follow up on health insurance requests and guarantees and participate in billing file processing.

You coordinate training requests and congress participation for doctors. You record training in myFMH and ensure CV updates. You organize business trips, manage registrations, and handle expense reimbursements.

You schedule meetings, colloquia, and conferences, and write minutes.

You organize appointments with pharmaceutical representatives and process requests for equipment orders or interventions.

You monitor the department's databases and statistical tables. You manage mail and perform complex billing (laboratory, research, UNIGE, advisory boards, and others).

Independently, you manage doctors' schedules, on-call rosters, and agenda organization, including those of trainee doctors.

Your role requires rigorous priority management and the ability to respond effectively to varied requests.

In a perfect spirit of teamwork and collaboration, you develop close relationships with your partner colleague and ensure service continuity during absences.

We are looking for an organized, proactive, rigorous, and autonomous person capable of working in a demanding and specialized environment. Your sense of service, discretion, and ability to manage complex files with precision make you a key collaborator.

Qualifications

You hold a Federal VET Diploma (CFC) and higher administrative training such as a Federal Certificate of Assistant or Executive Assistant.

You have 5 years of successful experience in a similar position. Knowledge of academic and research activities is an asset.

You have excellent command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you.

Proficiency in a foreign language (English or German at B2 level) and knowledge of other foreign languages is an asset.

You hold the ECDL Expert certificate in Word, Excel, PowerPoint, and have very good knowledge of software used at HUG (DPA, DPI, CEGID, GRECO2, OPALE).

Excellent computer skills and a strong sense of confidentiality are essential.

You also have the tools to handle unforeseen events and easily manage stressful situations and priorities.

Finally, you demonstrate discretion and respect for confidentiality.

Additional Information

• Start date: As soon as possible
• Number of positions: 1
• Activity rate: 100%
• Function class: 12 (11 if not holder of ECDL certificates)
• Contract: 1-year fixed-term, renewable
• Application deadline: 31.03.2026
• Contact for information: Ms. A. Ajdini, head of the D-ONCO secretariat, tel. 079 553 08 60

Your application file must include a letter demonstrating your motivation, your CV, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.