Secretary – Assistant to the Deputy Head of Operating Room Nursing – 80%

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to view our 2024 retrospective by clicking  here .

The  Nursing Directorate  embodies the authority in nursing matters. Its mission is to ensure the quality and safety of care within the institution. As such, the Nursing Directorate oversees all nursing activities (nurses and various health professional groups). To fulfill its mission, it relies on three areas of expertise: professional practices, interprofessionality, and transformation in nursing.

Job Description

In this role, you provide secretarial support to the Deputy Head of Nursing and contribute to the smooth daily operation of the organization. You ensure the fluidity of administrative and operational activities by proactively managing the calendar and messaging, preparing necessary files and documents, and guaranteeing the quality of internal and external communications. Your role allows management to focus on strategic tasks while you handle the coordination of practical and organizational aspects.

You are responsible for organizing and following up on meetings, drafting minutes, and managing correspondence. You also oversee staff entries and exits, ensuring the reception and integration of employees. Your service orientation and rigor guarantee high-quality telephone and in-person reception, as expected in an executive secretariat.

As the interface between the Deputy Head of Nursing and various stakeholders, you relay information clearly and precisely, participate in certain meetings, and help maintain smooth and effective communication within the department. You organize business trips and participate in the organization of internal events by coordinating involved parties and ensuring budget compliance.

You are also called upon to follow transversal projects, coordinate various participants, and ensure administrative and financial follow-up, notably by processing expense reports and validating invoices. Your ability to anticipate needs and manage unforeseen events will be essential to guarantee continuity and efficiency of activities.

Finally, you ensure the confidentiality of sensitive and strategic information, particularly those related to human resources and management decisions. You know how to react quickly to emergencies and unforeseen events, providing reliable and discreet support in all situations.

Qualifications

You hold a diploma or a commercial employee CFC or an equivalent qualification.

You have 3 to 5 years of experience in a similar position.

You have excellent written and spoken French language skills as well as very good computer knowledge.

You have excellent mastery of Microsoft 365 tools and communication tools.

You have strong writing skills and ease in interpersonal contacts.

You have a high sense of relational skills.

You are proactive and a source of proposals.

While having a good sense of organization and priorities, you are autonomous, rigorous, and precise in the tasks assigned to you and have a keen sense of confidentiality.

Additional Information

The workplace is within the operating rooms, which requires ensuring the sterility of the environment, for example:

Changing to wear the operating room attire every day and each time you enter and exit the operating rooms.

A canteen is available with bread, cheese, and yogurts, but no hot meals are offered inside the operating room. It has several microwaves.

Not too much jewelry or fake nails.

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 80%
• Grade: 11
• Employment type: permanent contract
• Application deadline: 01/16/2026
• Contact for information: Ms. A. Poncet, executive assistant, tel. 022 372 61 22

Your application file must include a letter demonstrating your motivation, your CV, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.