Administrative Project Assistant 70-100%

About the job

WSP is the world’s leading engineering company, specializing in infrastructure, transportation, environment, energy, and buildings.

We have a clear vision of how we want to contribute to making the world a better place by serving communities and supporting what truly matters for our future.

Imagine a better future for all of us, and a better future for you.

Within our Water, Waste & Environment Division, we are looking for our team based in Geneva, a:

Administrative Project Assistant / 70-100%

In this role, you will join a dynamic and multidisciplinary team that embodies the core values of our company: solidarity, passion for complex and large-scale projects, spirit of innovation, and friendliness.

YOUR NEW ROLE:

Administrative support for project management (80%)

• Carry out the administrative opening of projects in ERP

• Collaborate in preparing bids

• Perform project invoicing, client follow-up and reminders

• Provide administrative support to project managers in their activities

• Maintain calendars for unit meetings and events

Support to unit management (20%)

• Assist in processing and tracking bids

• Keep dashboards up to date – bids made / orders / turnover

• Assist unit management in daily activities (meeting preparation, summaries, action follow-up)

• Contribute to internal and external communication of the unit (presentations, materials, reporting)

COULD IT BE YOU?

• Diploma or commercial CFC or technical field

• Proven experience, ideally acquired in a design office or engineering sector

• Strong interest in project management, financial and administrative aspects

• Rigor, proactivity, analytical mindset, and taste for working in a multidisciplinary team

• Good interpersonal skills and organizational sense allowing effective contribution to collective dynamics

• Native French speaker; proficiency in German and/or English is an asset

WHAT YOU WILL LIKE ABOUT US:

• Our flexible work policy (remote work); we recognize the importance of work-life balance and encourage you to find yours

• We invest in your development and training and provide you with modern and flexible online training platforms

• We are growing rapidly and offer excellent career prospects; we are open to your ideas and recognize your contributions

• WSP strives to improve the world around us, including the environment, transport infrastructure, buildings, and land use planning

• WSP is a culture of collaboration with colleagues distinguished by their skills - come discover our fantastic team!

ABOUT US:

Our employees share a common goal: to have a positive and lasting impact on the communities we serve through a culture of innovation, integrity, and inclusion.

Our recruitment process: our process includes 3 steps, 1 phone interview then 2 interviews and if all goes well, our offer!

Don’t hesitate any longer, join us!

All applications will be carefully reviewed.

With us, it’s possible.

#WeAreWSP

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