Assistant Management Services & Executive Management 60%

The APPISBERG Competence Center supports people with special support needs on their path to training, qualification, and work. We combine professional expertise with a clear attitude: People are at the center, development needs structure, and sustainable integration arises through professional collaboration.
In a phase of further development and professionalization, we are specifically strengthening our leadership and service functions.

Your role: Assistant Management Services & Executive Management (60%)

Start from February 1, 2026 or by arrangement

In this newly created role, you act as "Assistant to the Management Service Office" and support the HR and Marketing departments as well as the executive management in daily business. You ensure that administrative, organizational, and preparatory tasks are reliably, structurally, and punctually implemented. You make sure that processes, documents, and information are well prepared and that the service office and executive management can work efficiently. In doing so, you work closely with the head of the service office and act as an administrative interface between the service office and executive management.

• Administrative and organizational support of the Management Service Office (HR, Marketing & Communication, and Executive Management)
• Organization, preparation, and follow-up of meetings
• Minute taking including tracking of decisions and agreed measures
• Preparation of decision-making bases, overviews, and presentations
• Coordination of inquiries, appointments, and information within the Management Service Office
• Operational support of central HR processes (e.g., recruiting as well as onboarding/offboarding)
• Maintenance and management of personnel, organizational, and service documents
• Administrative organization of marketing & communication activities (appointments, documents, events, fundraising, etc.)
• Maintenance, updating, and preparation of central marketing and communication documents according to specifications

• Experience in an assistant, service, or coordination role in a professional environment
• Very good organizational skills and enjoyment of structured, reliable work
• Experience in administrative HR processes and activities (e.g., recruiting coordination, onboarding/offboarding, personnel administration)
• Understanding of marketing and communication processes as well as routine in working with presentations and standard documents
• Further training in management/assistance (e.g., HR assistant, marketing, or similar) is an advantage
• Confident handling of digital tools (office applications, document storage, appointment and collaboration tools)
• Fluent German in spoken and written form
• Discretion, trustworthiness, and professional handling of sensitive information
• Ability to prioritize tasks and coordinate multiple topics in parallel
• Service-oriented, reliable working style with a good sense of processes and responsibilities
• Enjoyment of a supportive role in a meaningful, social environment

• Clear tasks, clean responsibilities, and structured collaboration within the service office
• A professional working environment that values reliability, personal responsibility, and quality
• Collaboration on equal footing with HR, Marketing, Finance, and Executive Management
• An appreciative team and an open, respectful work culture
• A workplace with quality of life, good accessibility, parking, and shuttle service from the train station
• Modern working conditions that enable a reliable part-time position (60%)

Have we convinced you? Then we look forward to your application including salary expectations. You can conveniently submit your documents online via the "Apply" button. For questions, please contact Lukas Brenner, Head of Business Units, phone 043 843 43 07.

More information about APPISBERG can be found online at appisberg.ch .