A Medical Secretary for the Pediatric Surgery Unit

Administration

A Medical Secretary for the Pediatric Surgery Unit

To complete our pediatric surgery unit team at the children’s hospital, we are looking, from November 1, 2025, for a medical secretary with a workload between 80% and 100%.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Within the Woman-Mother-Child Department (DFME), the pediatric surgery service offers comprehensive and multidisciplinary care for children aged 0 to 18 years. It maintains close links with other department services such as neonatology, pediatrics, adolescent medicine, gynecology, and obstetrics.

Mission

• You ensure the production and flow of medical documents and information internally and externally
• You bill medical reports according to TARMED rules
• You handle AI and insurance requests
• You efficiently manage the organization of the unit’s consultation
• You guarantee prompt telephone accessibility and manage various communications (emails, etc.)
• You follow up on patient care requests in collaboration with nursing and medical staff
• You manage patient files (preparation of files and monitoring compliance with discharge letter deadlines)
• You actively contribute to the quality, development, and improvement of the unit’s services.

Profile

• You hold a medical secretary training and/or a commercial employee CFC or an equivalent qualification
• You have excellent command of the French language and spelling
• You already have professional experience in a hospital environment and are familiar with medical terminology
• You demonstrate rigor and have a sense of organization and priorities
• You see yourself as a flexible, attentive, discreet, autonomous person with a spirit of mutual aid
• You show good resistance to stress
• You can demonstrate good mastery of common IT tools (MS-Office) and ideally CHUV IT tools (AXYA, Ultragenda, Soarian, Archimède.)

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• Top social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of vacation per year
• A right to at least three days of training per year, with access to a varied offer within the CHUV Training Center and partner training centers of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighborhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-style company restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms. Vicky Siegfried, Head of Secretariats & Desks Unit, tel.: 079 556 44 93

Since all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will need to provide an original criminal record extract. You will also be asked to present your original diplomas as well as an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.