Universität St. Gallen
St.Gallen
Yesterday
Specialist PhD Office (m/f/d)
- 28 March 2026
- 100%
- St.Gallen
Job summary
Join the PhD Office at the University of St. Gallen! A proactive, organizationally strong individual is sought.
Tasks
- Manage all administrative steps of the PhD process independently.
- Communicate with doctoral candidates and professors in German and English.
- Coordinate with doctoral program administrators and collaborate on projects.
Skills
- Completed vocational training and three years of experience required.
- Excellent organizational and administrative skills essential.
- Strong communication abilities in both German and English needed.
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About the job
For the PhD Office of the University of St. Gallen, a committed, highly organized, and proactive individual is sought as an employee to strengthen our team starting May 1, 2026, or by agreement. The position is advertised at 50%, but with the option of later increasing to 80% from January 1, 2027.
The PhD Office is the contact point for prospective and current doctoral candidates at the University of St. Gallen. It supports doctoral candidates from admission to graduation in administrative matters. It also coordinates the various doctoral programs and serves as a contact point for the lecturers.
We offer a challenging and varied activity in a dynamic and international university environment. In a motivated and collegial team, your ideas and commitment are appreciated. The increasing digitization of processes and use of AI will fundamentally change the way of working in the coming years, which is why the area will develop very dynamically.
Your tasks
- Comprehensive and independent handling of all administrative steps of the doctorate, from admission to graduation
- Correspondence and communication with doctoral candidates, professors, and internal interfaces in German and English
- Coordination and collaboration with the administrative heads of the doctoral programs
- Active participation in the implementation of projects for the strategic development of the PhD Office and doctoral structures (e.g., digitization of processes)
- Assumption of responsibilities and task packages in mutual representation within the team
Your profile
- Completed vocational training
- Excellent administrative and organizational skills as well as a structured and precise way of working
- High service and communication competence, orally and in writing, in German and English
- Professional experience: 3 years
- Knowledge of university administration is an advantage, ideally in the area of doctorate or study administration
- Confident handling of common office applications and affinity for digitization
- Proactive, solution-oriented, and resilient personality with pronounced teamwork skills
"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St. Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education, and administration to around 3,500 employees as one of the largest employers in the region."
