Secretary to the Deputy Physician, Head of the HIV Unit - 80%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognized institution. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking  here .

Attached to the  Department of Medicine , the Infectious Diseases Service aims to combine clinical activity meeting the needs of a university hospital with academic research and teaching activities with the Faculty of Medicine. It ensures the diagnosis and treatment of all patients suffering from an infectious disease, including  HIV/AIDS patients , for whom all applicable measures to slow or even stop the progression of their condition are implemented in coordination with interdisciplinary care.

Job Description

You ensure the secretarial duties for the responsible physician as well as the administrative management of the unit's managers and staff, as well as those of the collaborators associated with the outpatient consultation, with rigor and autonomy.

You are responsible for the coordination, management, and follow-up of invoices related to the various funds managed by the consultation, respecting standards, procedures, and deadlines.

You handle the management of personnel administrative files with discretion and respect for professional confidentiality.

You prepare files, projects, and scientific manuscripts.

You manage and update the HIV/AIDS unit's website.

You ensure the organizational and administrative management of various symposia and conferences.

You type medical reports and schedule appointments.

You participate in the various activities and replacements within the service.

Qualifications

You hold a Federal VET Diploma as a commercial employee and/or a medical secretary diploma, or any training deemed equivalent.

You have 1-2 years of successful experience in a similar position.

You have perfect mastery of French, both spoken and written, and excellent writing skills.

You are very comfortable using computer tools (ECDL standard/advanced level on Word, Excel, PowerPoint, Outlook and/or Web) as well as the software used at HUG.

While having a good sense of organization and priorities, you are an autonomous, rigorous, and precise person in the tasks entrusted to you.

You also have the tools to handle unforeseen events and easily manage stressful situations.

Finally, you demonstrate a keen sense of confidentiality.

Additional Information

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 80%  
• Function class: 12 (11 if ECDL prerequisites are not met)
• Contract: Permanent
• Application deadline: 04/02/2026
• Information request: Prof. A. Calmy, unit head, tel. 022 372 98 11 

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.