Kantonales Tierspital Zürich
Zürich
9 hours ago
Executive Assistant 80%-100%
- Publication date:03 December 2025
- Workload:80 – 100%
- Contract type:Unlimited employment
- Place of work:Zürich
About the job
The area of responsibility is divided into two main areas with the corresponding responsibilities:Executive assistant for the Medical Director and the Financial Director of the university veterinary hospital, including the following tasks (approx. 60%-70%):
• Preparation and follow-up of the monthly management meetings including minute taking
• Support of the management in scheduling, agenda management, correspondence and inquiries from internal and external parties
• Coordination, planning and organization of events and functions for internal and external visitors of the management or internal events
• Expense management and accounting, processing of invoices
• Support in internal communication and publications on the respective electronic tools
• Taking on further coordinating and organizational tasks as well as the hub function for the management
Administrative assistant for the support of 2 clinics of the university veterinary hospital, including the following tasks (30%-40%):
• Management of the secretariat of the respective clinic
• Personnel responsibility for the units including all administrative processes such as entry/exit, employee evaluations, accounting and control of allowances, forecast and budget of staffing plans
• Organization of meetings and events
• Management of third-party funds, expense accounting and other general secretarial tasks
For successful collaboration, you convince with confident appearance and the following qualifications:
• Commercial basic training including further education as an executive assistant or Bachelor in Business Administration
• Several years of professional experience in a comparable role, knowledge of labor law is an advantage
• Very good knowledge of MS Office 365, especially Word, Excel, PowerPoint and common communication and collaboration tools
• Strong organizational skills, service-oriented and trustworthy personality with quick comprehension and independent, efficient working style.
• Excellent communication skills at different levels
• Fluent German, very good English skills in spoken and written form
• Positive and motivated basic attitude
• High social competence, team-oriented action, perseverance, flexibility and resilience in a very dynamic environment
You can expect a varied activity in a lively and unusual operation. The salary is based on cantonal personnel law. You also benefit from attractive training opportunities and various discounts.
Have we convinced you? We look forward to meeting you. Please send your online application with CV and photo to: Stab_tierspital@vetclinics.uzh.ch
