Administrative Clerk

Administrative Clerk
40-50 %

At the Institute of Art History of the University of Bern, a position as Administrative Clerk with a workload of 40-50% is to be filled immediately or by agreement, initially limited to one year. During this year, you will be trained in all areas by the head of the secretariat.

What to expect:
You will support the department directors in all administrative matters. You are an organizational talent, handle the tasks carefully and on time, and know how to set priorities. You enjoy a hub function as well as support and coordination tasks and keep a cool head even in hectic times.

• Management of the secretariat
• Administrative tasks in personnel management, e.g. preparation of hires, absence, time and salary control, and quality management (IKS)
• Budgeting, management and administration of operating and third-party funds, accounts receivable and payable workflow, trend calculation
• Correspondence, telephone duty and handling of daily business
• Organization and coordination of events, support in project administration, occupational safety (KOPAS)

• Completed commercial or equivalent training, several years of professional experience preferably in university administration
• Proficient use of IT tools (MS Office, SAP, etc.)
• High professional and social competence, ability to work in a team
• Very good self-organization and a high degree of responsibility
• Precise and reliable working style
• Very good German and English skills
• Enjoyment of minute-taking

• Versatile and interesting area of responsibility in a friendly team with modern infrastructure
• Attractive workplace in the center of the city of Bern
• Employment conditions according to the personnel regulations of the canton of Bern
• For the position limited until 31.12.2026, there is an option for extension and at the end of 2026 for conversion into a permanent position with a workload of 80-100%