Zürich
13 hours ago
Office Reception & Executive Assistant (60–80% – all identities and backgrounds)
- 07 February 2026
- 60 – 80%
- Permanent position
- Zürich
Job summary
Join Switch, a leading IT service provider supporting digital transformation.
Tasks
- Manage reception and be the first point of contact for visitors.
- Assist executives with administrative tasks and meeting organization.
- Ensure smooth office operations and support team events.
Skills
- Experience in office management, administration, and customer service.
- Strong organizational and multitasking abilities required.
- Excellent communication skills and a professional demeanor essential.
Is this helpful?
About the job
Do you like to keep an overview, are the first point of contact for employees and guests, and ensure that everything runs smoothly in the background? Then this role is perfect for you.
Switch supports universities, research institutions, and organizations of critical infrastructures in Switzerland with around 180 employees on their way to a secure and trustworthy digital age. With innovative IT services, secure infrastructures, competent consulting, and networking of relevant professional communities, we help our customers use the opportunities of digitalization effectively and efficiently.
To strengthen our Office Management & Board Assistance team in Zurich, we are looking for a committed personality who enjoys taking responsibility at the reception and at the same time supporting internal stakeholders administratively.
Do you like to keep an overview, are the first point of contact for employees and guests, and ensure that everything runs smoothly in the background? Then this role is perfect for you.
Office Reception & Executive Assistant (60–80% – all identities and backgrounds)
You are often the first person guests, partners, or new employees come into contact with at Switch, shaping the first impression.
About 50% of your role is in reception and office management. You are the first point of contact for visitors, operate the telephone switchboard, and organize the meeting rooms from scheduling to technical equipment/infrastructure to catering. You also take care of the central email inboxes and the office calendar, ensuring that inquiries are handled efficiently. The entire mail system is also your responsibility. You ensure that the office, materials, and infrastructure function smoothly and actively contribute to organizing internal events from planning through implementation to follow-up.
The other 50% of your activity you take on as Executive & Board Assistant. You support the management and other internal stakeholders professionally, confidentially, and with the necessary discretion in everyday administrative tasks. You coordinate appointments, travel, and expenses, prepare documents and presentations, support the recruiting process, and assist in organizing meetings, trainings, and workshops. Depending on the situation, you also take on deputizing roles in the foundation and committee council, making this role additionally versatile and exciting.
In short: You hold many threads together – structured, service-oriented, and with a keen sense of priorities. You work independently, take responsibility, and know when accuracy, confidentiality, and care are especially important.
- You work in a structured, organized, and forward-thinking manner.
- You enjoy interacting with people and present yourself in a friendly, confident, and professional way.
- You keep an overview even in hectic situations and manage multiple tasks simultaneously.
- You work independently, reliably, and with high accuracy.
- You are flexible, resilient, and appreciate the variety of diverse administrative tasks.
The position is possible with 60% or 80% workload. Presence at the Zurich location is mandatory, especially on the fixed reception days Wednesday and Thursday, as well as during holiday coverages.
- A varied role with responsibility and visibility
- A appreciative, collegial environment with short decision-making paths
- Attractive benefits and modern employment conditions
- The company language is German and English, the team language is mainly German, with support to build or expand your language skills.
- Modern office in the heart of Zurich
Does that sound exciting already? Then learn more about what it is like to work at Switch and get an overview of the benefits.
The application window is open until 27.02.2026. After this deadline, we will close the application process and get back to you with feedback on the next steps in the selection process.
Switch consists of people from the most diverse backgrounds and lifestyles. We value diversity and invite applications from all walks of life. We do not discriminate based on gender identity, sexual orientation, ethnicity, religion, age, disability, pregnancy status, or other differences. If you have a disability, please let us know how we can improve the application process for you; we are happy to help!
