Operations & Administration Manager

À propos de cette offre

Operations & Administration Manager (60%)

Half Moon Bay Trading GmbH | Workload: 60% (approx. 3 days / week) | Place of work: Zurich- onsite| Start: by agreement

About us

Half Moon Bay Trading GmbH is the Swiss entity of a small international proprietary trading group. We operate with a lean team and rely on external advisers (legal, tax, fiduciary) for specialist work, which means our internal administration role carries real responsibility and variety.

Your responsibilities

• Independently manage the day-to-day administration of the company: correspondence, records, insurance, vendors, and general corporate housekeeping
• Administer company bank and exchange accounts: payments, statement preparation, and reconciliations for our external accountants; support VAT filings
• Coordinate with our external legal counsel and fiduciary on ongoing regulatory and compliance matters: preparing supporting documents, tracking open items, keeping workstreams moving
• Handle KYC/AML documentation requests from banks and counterparties, including certifications and notarisation logistics
• Support commercial register filings, document execution, and communication with Swiss authorities

Your profile

• Commercial or administrative background.
• Confident using AI tools (e.g. Claude, ChatGPT) as part of your daily work- drafting, analysis, and building simple automations or workflows; this is essential to how we operate.
• Precise and reliable, with strong attention to detail
• Self-directed, well organised, and discreet; able to prioritise independently on a part-time schedule
• Languages: fluent English required; German a strong plus; Chinese (Mandarin) an advantage
• Basic Python knowledge (e.g. for data cleanup or simple scripts) is a plus. 

We offer

• A varied, independent role with direct access to the principals and genuine ownership
• A modern, flexible working environment within a stable part-time workload (60%)
• Compensation commensurate with experience