Talvik is seeking to add an Investment Administrator/Paralegal to its team that will report to the Head of Investment Administration. The start date would be 05 August 2024 at the earliest.

The Investment Administration team (the "Team") manages the investment recommendation process at Talvik, which entails sharing recommendations from investment advisors with directors; drafting subscription documents, other fund documents and internal resolutions; providing Know Your Customer (“KYC”) documentation to funds and third parties and taking all steps necessary to timely implement the directors' decisions. The Team also supports various processes around tax and regulatory compliance. The Team processes a high volume of documents and emails on a daily basis and is in constant interaction with Talvik’s directors, legal advisors, investment advisors, funds, brokers and banks.

Your responsibilities

• Processing investment recommendations and documenting the directors’ investment decisions, either by organizing, attending and taking minutes of board meetings or by preparing internal resolutions
• Drafting and reviewing subscription documents and other fund documents with the support of colleagues and external advisors
• Understanding the ownership structure of the investment entities and providing KYC information to funds and third parties
• Supporting compliance processes, notably the tax compliance project in close liaison with tax advisors
• Supporting internal projects
• Filing and document management
• Understanding and adhering to internal policies and procedures
• Liaison and coordination with trustees, third-party investment advisors, brokers, legal consultants and funds
• Discrete handling of confidential information

Requirements

• Professional fluency in English, including the ability to understand legal documents in English
• University degree or equivalent and preferably 2+ years of experience working in corporate, fund or legal administration or as a paralegal
• Excellent knowledge of administrative processes and procedures
• Ability to work efficiently, diligently, and independently in an international environment
• Ability to prioritise and multi-task
• Organized, accurate and detail-oriented with sound judgement and integrity
• Proactivity and strong problem-solving skills
• Excellent verbal and written communication skills
• Accountability
• A can-do positive mindset, resilient, flexible, and willing to support team objectives

It is important to note that this is an administrative role, not a client advisory role – the Team does not provide investment advice of any kind.

The ideal candidate will be able to commute to Talvik’s office in Vaduz every day of the week. If this is not feasible for you, please reconsider your application.

Talvik offers an excellent compensation package and will suit motivated professionals driven to optimize processes and deliver high-quality work. If you feel you meet the requirements of this challenging opportunity, we are looking forward to receiving your application.

Interested candidates should forward their CV to Mr. Markus Truschner with "Investment Administrator/Paralegal (100%) - Talvik" in the subject line.

Mr. Markus Truschner
Human Resources Manager of Talvik Trust Services AG
c/o Marxer & Partner Rechtsanwälte
Heiligkreuz 6
LI-9490 Vaduz
Email to: Write an email