Commercial Clerk / Business Administrator Project Support and Administration 30-50%

About the job

Job Description – Administration / Project Assistance Flat Roof

Tasks and Responsibilities

• Administrative support for project management in all projects in the area of flat roofs and plumbing
• Order processing from A to Z: Handling order receipt, recording and coordinating orders, administrative support until completion and final invoicing
• Accounts receivable and payable bookkeeping: Creating and sending invoices, checking and processing supplier invoices as well as monitoring outstanding items
• Telephone and email communication: Receiving and handling enquiries from customers, suppliers, employees and business partners
• Correspondence and document management: Creating letters, quotations, order confirmations, reports and other administrative documents
• Site administration: Support in the entire administrative processing around construction sites, including documentation, scheduling, reporting and material orders
• Project support: Coordination between site management, project management, site personnel, customers and suppliers
• Checking and filing of site documents as well as maintenance of project and order documentation
• Support and ensuring complete and timely processing of orders
• General office organisation and taking on all other administrative tasks in daily business

Requirements

• Completed commercial training or comparable professional experience
• Professional experience in administration, ideally in the construction industry
• Knowledge of processes and administrative procedures related to construction sites is an advantage
• Experience in accounts receivable and payable bookkeeping
• Independent, structured and reliable working style
• Organisational skills, sense of responsibility and enjoyment in working with various stakeholders
• Confident use of SORBA IT
• Good German language skills, spoken and written