Tolochenaz
Yesterday
Real Estate Administrative Assistant 80-100%
- 09 April 2026
- 80 – 100%
- Permanent position
- Tolochenaz
Job summary
Join our proactive team in administration at Sauvin, Schmidt SA. You'll thrive in a dynamic work environment with great benefits.
Tasks
- Manage all administrative tasks for the real estate department.
- Create and oversee contracts, including leases and management agreements.
- Handle financial activities, including invoicing and collections.
Skills
- Minimum of 5 years in a similar role required.
- Excellent organizational skills and attention to detail.
- Proficiency in standard software tools is essential.
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About the job
To strengthen our team within the administration department, we are looking for a proactive and rigorous person, with an excellent sense of organization and priorities.
You will ensure the administrative management of the real estate department: handling calls, mail and emails, entering data into management software, and supporting the various entities of the group.
The position also includes creating and monitoring contracts (rental leases, management contracts, concierge services, etc.), managing disputes, communicating with tenants, suppliers and authorities, as well as monitoring mandates and claims.
You will also contribute to financial activities related to the position: invoicing, monitoring debtors and collection procedures, in close collaboration with the accounting team.
Administrative management
- Ensure telephone reception and email handling.
- Receive, sort and distribute mail.
- Enter and update data and events in management tools.
- Write, prepare and follow up on documents and administrative correspondence.
- Create, establish and monitor contracts (rental leases, management and concierge contracts), including amendments, indexations and terminations.
- Ensure document management: monitoring and controlling tenant files, supplier and partner contracts.
- Follow up on claims and participate in dispute management.
Your mission:
Financial management
- Establish and control invoicing.
- Process and monitor supplier invoices.
- Ensure the follow-up of receipts (rents and charge advances).
- Participate in collection procedures, in coordination with internal stakeholders.
A minimum of 5 years experience in a similar position.
Excellent sense of organization and priorities.
Rigorous.
Proficiency in common computer tools.
German is an asset.
Application:
Please send your complete application (CV, work certificates, diplomas) to the attention of Mr. Edouard Audeoud, director.
edouard.audeoud@sauvin-schmidt.ch | +41 79 604 35 58
Sauvin, Schmidt SA – Route du Molliau 30 – 1131 Tolochenaz
