Executive Secretary for the Angiology Department

About the job

Administration

Executive Secretary for the Angiology Department

To complete its team, the Angiology Department is seeking an executive secretary, with a workload of 80% to 100%, for a permanent contract, starting on 1 December 2026.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research, and education.

The Angiology Department, attached to the Heart-Vessels Department (DCV), is responsible for outpatient and inpatient care of adult patients with vascular diseases of the arteries, veins, lymphatics, and microcirculation.

Interaction within a dynamic team of 50 people (all professions combined), as well as with three other services of the department (notably vascular surgery), makes this position an opportunity for multidisciplinary work and care of patients with great diversity.

Mission

• You contribute to the administrative management of medical staff: planning of doctors, monitoring absences, holidays and replacements (Visualplanning and Polypoint) as well as managing arrivals and departures in coordination with the relevant services
• You ensure the secretarial and administrative support of the department: administrative follow-up of doctors’ files (application files, appointments, promotions, evaluations); drafting, entering and monitoring job advertisements, Polypoint management
• You contribute to the secretariat of the Head of Department and Department in managing administrative and organisational activities: diaries, meetings, preparation of files, correspondence and archiving
• You provide administrative support to the secretariat of senior doctors: diary management, correspondence, preparation and follow-up of files
• You participate in the administrative management of conferences, congresses, training sessions and the general smooth running of the secretariat.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification, ideally complemented by an executive assistant certificate
• You have 8 to 10 years of experience in a similar position
• You have an excellent command of French, both spoken and written, possess good writing skills and have good knowledge of English and German
• You demonstrate planning and organisational skills and the ability to manage priorities
• You stand out for your open-mindedness, flexibility and sense of initiative
• You have a well-developed sense of human relations, combined with great discretion and a keen sense of confidentiality
• You know how to be assertive and diplomatic in your interactions with various interlocutors
• You enjoy teamwork and demonstrate a real sense of collaboration and solidarity.

Depending on profile, the salary class of the candidate will be between level 7 and level 8.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Dr Lucia Mazzolai, Head of Service, at 079 556 56 61

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

The CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.