Secretaries for the Department of Medicine - 60% to 100%

About the job

Company Description

With more than 13,000 employees representing 180 professions, the University Hospitals of Geneva are a nationally and internationally recognised institution. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2025 by clicking  here .

The  Department of Medicine  is composed of 14 medical and nursing entities (12 medical services, 1 Unit for Investigation and Short Treatments (UITB) and the Blood Transfusion Centre (CTS)) with the particularity of including technical platforms in its organisation (including interventional cardiology and digestive and pulmonary endoscopy), several treatment and care platforms (biological treatments, photopheresis and medical care), 1 hospital and outpatient dialysis centre. There are 3 rehabilitation and reconditioning programmes. Furthermore, the medical and nursing activity is strongly dedicated to inpatients (9 care units, 160 beds) with internal consultants benefiting the patient care provided by other medical departments.

Job Description

You will be involved in short to medium-term replacement assignments within various medical secretariats. This position is aimed at individuals who appreciate diverse working environments, a fast pace, and the ability to quickly adapt to new professional contexts. The main challenge of this role lies in the variety of activities and the limited duration of assignments, which requires excellent learning, analytical and listening skills.

Thanks to your interpersonal skills, you will ensure the reception, information and orientation of patients presenting to the service, while efficiently managing incoming telephone calls. You will actively participate in organising consultations by managing doctors' electronic calendars and preparing patient files. After consultations, you will autonomously, quickly and accurately type medical reports and, when necessary, schedule additional medical examinations.

Simultaneously, you will handle all administrative activities related to the functioning of the secretariat. This notably includes following up on patient files, managing mail and electronic messaging, updating schedules, and, where applicable, organising congresses or events for the medical staff. You will demonstrate proactivity in carrying out logistical tasks inherent to secretariat life, such as orders, fee notes and archiving.

Within the teams, you will develop working relationships based on collaboration and trust with other medical secretaries. You will contribute to ensuring service continuity during absences and accept working in shared offices. More broadly, your sense of service and agility will allow you to leverage your versatility for the benefit of the institution and to work in different services according to needs.

Endowed with good organisational skills and effective priority management, you are recognised for your autonomy, rigour and precision in executing assigned tasks. You also know how to face unforeseen events calmly and manage stressful situations constructively.

Qualifications

You hold a Federal VET Diploma as a commercial employee and a medical secretary diploma, or any equivalent training deemed acceptable. 

You hold the advanced ECDL certificate for Word, Excel, PowerPoint, Outlook and/or Web and possess very good knowledge of the software used at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Laboratory Query).

You have several years of experience in a medical secretariat position, ideally in a similar role.

You have perfect command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Knowledge of English is an asset.

Additional Information

• Start date: as soon as possible
• Number of positions: 8
• Activity rate: 60% to 100%
• Function class: 11 (10 if not holder of the ECDL certificates, namely advanced for Word and standard for Excel)
• Contract: Fixed-term
• Application deadline: 16.05.2026
• Contact for information: Ms M. Matteo-Collaud, secretariat coordinator, tel. 079 553 58 60

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men. 

Wishing to engage in the fight against unemployment, HUG encourages applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.