Administrative Manager

About the job

Do you hold the federal diploma in accounting or an equivalent qualification and are you looking for a new challenge? This role might be made for you.

The Zogbi Group is looking for its new: Administrative Manager (100%)

Join a human-sized organisation where experience truly matters. In addition to administrative management, you will be called upon to support Mr Zogbi in his personal affairs.

Your main tasks

• Ensure complete accounting and preparation of interim and annual closings for two bakeries-pastry shops
• Preparation of quarterly VAT returns
• Manage the entire HR process for employees: recruitment, contract preparation, permit applications and other legal documents.
• Manage payroll, social charges and personal insurance (AHV, accident insurance, daily sickness benefits, maternity/paternity insurance, occupational pension).
• Contribute to the continuous improvement of internal processes and digital work tools

In addition to managing the two bakeries, you will be called upon to support Mr Zogbi in his private affairs, notably relating to property rentals:

• Analytical accounting of buildings
• Heating cost statements
• Management of rent payments
• Management of any formal reminders
• Payment of charges
• Information to the relevant authorities

Level of autonomy

Operational autonomy in managing accounting and HR processes

Validation of complex technical questions and major recommendations with the fiduciary

Responsibilities and decisions

Support Mr Zogbi in all HR and accounting processes

Maintain general accounting, manage payments, VAT returns, salaries and interim documents

Respect legal deadlines related to the various processes

Concrete proposals for process optimisation

Hierarchical framework

Direct reporting to Mr Zogbi

Coordination with bakery managers, especially for HR matters and for information necessary for proper accounting management.

Your profile

Federal diploma as a finance and accounting specialist or federal diploma as a fiduciary agent (with 4 to 8 years of experience in a Swiss fiduciary or in autonomous administrative management of an SME)

Strong command of accounting and social insurances

Languages: fluent French and English | Portuguese or German appreciated

Reliable, structured personality, comfortable with responsibilities and autonomous administrative management of a small business

Workplace: Sullens (VD)