Administrative Officer

Job description:

• Provide comprehensive administrative and secretarial support to the FSB Secretariat.
• Coordinate the arrangements for internal and external FSB meetings and events (including, for some meetings, on-site at the external location). Liaising with Meeting Services and the host authority. 
• Format and proof-read reports and FSB documents based on guidelines. Ensure appropriate distribution. Respond to general e-mail queries and forward as necessary to other members of the Secretariat. 
• Organise business trips for Secretariat members and arrange appointments. Compile and check all travel-related documentation. Complete expense claims for Finance.
• Arrange appointments for members of the Secretariat. Maintain a chronological file in which relevant documents for forthcoming appointments are kept.
• Use standard Microsoft Office software and SharePoint.

About the customer:

Requirements:

• Proven experience in administrative or secretarial roles, preferably in an international or financial organization.
• Event/meeting coordination, mostly in-person meetings (internal and external) with international stakeholders at different seniority levels. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).