Executive Assistant in the Vice-Rectorate for Studies & Teaching (m/f/d)
Universität St. Gallen
St. Gallen
Key information
- Publication date:24 September 2025
- Workload:100%
- Place of work:St. Gallen
Job summary
The Prorectorate for Studies & Teaching oversees university operations. Join a supportive environment at a leading institution!
Tasks
- Manage meetings, documents, and communication effectively.
- Administer databases and IT for the Prorectorate.
- Collaborate on projects and organize personnel events.
Skills
- Bachelor’s degree or relevant experience in administration.
- Fluent in German (C2), English (C1), and French (B2).
- Proficient in MS Office, SharePoint, and Teams.
Is this helpful?
The Vice-Rectorate for Studies & Teaching is responsible for the study operations and the further development of teaching at the university. As the largest vice-rectorate at HSG, it offers a wide range of services for students and lecturers. Would you like to contribute to the success of a leading university in a trusted role alongside the management of this central university unit?
Your tasks
- Appointment and meeting management including minute-taking, reception and information, triage of inquiries and mail processing, handling and drafting of documents and letters, maintaining process lists, various secretarial and administrative tasks
- Document and database management
- IT administration for the vice-rectorate
- Participation in projects
- Collaboration with the assistants of the Rector, the Administrative Director, and the General Secretary
- Organization of personnel events
Your profile
- Excellent language skills in German (C2), English (C1), and French (B2)
- Flawless, confident, and audience-appropriate communication combined with a confident demeanor, neat appearance, and high integration and customer orientation (service excellence)
- Strong reliability, accuracy, sense of responsibility as well as high trustworthiness and loyalty
- Professional certificate as executive assistant or completed bachelor's degree in a related field; ideally experience in an executive secretariat or in a responsible role with customer support and minute-taking
- Very good user knowledge of MS Office applications as well as practical experience with MS SharePoint and MS Teams; knowledge of AI tools is an advantage
What is important is the personal fit to the environment, where mutual trust and an appreciative, respectful interaction at eye level are highly valued.
"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers around 3,500 employees an attractive and innovative environment in research, teaching, continuing education, and administration as one of the largest employers in the region."
