Office Manager Real Estate (m/f/d) 80-100%

About the job

You want to move away from classic property management but are still looking for a challenge where your solid real estate experience, high discretion, and desire to "make a difference" are in demand.

Our client is a young, successful real estate company in Basel, which has specialised with great success in the discreet sale of off-market transactions in the investment and residential property sector.

To strengthen the small team, we are looking for a personable and proactive

Office Manager Real Estate (m/f/d) 80-100%

Your tasks:

• Independent professional management of the entire office operation from A to Z (excluding accounting)
• Organisational and administrative support of the managing director
• Administration of real estate transactions from mandate acquisition to the notary
• Support of the real estate agent with administration, portals, tools, and all processes
• Coordination tasks with notaries, banks, land registries, lawyers, owners, buyers, and other partners
• Procurement of property, land registry, and condominium documents as well as valuation bases
• Creation and maintenance of master data, sales documentation, etc.
• Creation of flyers, presentations, and valuations
• Organisation of appointments, viewings, and events

Your profile:

• Completed commercial training with possibly further education in real estate, facility management, etc.
• Solid professional experience as an office manager
• Several years of professional experience in the real estate sector, notary office and/or banking (mortgages)
• High IT affinity and great interest in dealing with digital platforms, social media, and new tools
• Very skilled in using Microsoft 365 and SharePoint
• Native German speaker (confident in spoken and written language), good oral English skills
• Conscientious, upbeat, well-groomed, and friendly personality
• Coordination skills
• Quick comprehension
• Service-oriented thinking and acting
• Strong numerical understanding
• Joy and interest in real estate
• High discretion
• Independent, responsible, precise, and reliable working style
• Workload: 80-100% (mandatory presence Monday, Tuesday and Friday; no home office possible)

Our client offers:

• Small, uncomplicated, and humorous team
• Very independent and responsible area of responsibility
• Opportunity to help shape administrative processes and workflows
• Active participation in property valuations and sales if suitable and interested
• Workplace: directly at Basel SBB station

If you would like to join our client’s successful path in the future and also make a difference, please send your complete application documents (including photo), stating the reference number 26016, the desired percentage of employment, and your salary expectations for a 100% workload, by e-mail to