ASAP - Team Assistant (m/f/d) 100%

About the job

ASAP - Team Assistant (m/f/d) 100%

Our client is an internationally active company with a modern and dynamic working environment. The company combines strong customer orientation with efficient processes and an open, team-oriented corporate culture.

For a versatile and internationally positioned team, we are looking for a committed and reliable individual who supports the team in day-to-day business, coordinates administrative processes, and ensures a smooth working day with a structured approach.

Job Description

Administrative & Organisational Support

• Supporting the team with all administrative and organisational tasks
• Coordinating calendars, appointments, and internal as well as external meetings
• Preparing and organising meetings and following up on relevant tasks
• Creating and preparing documents, presentations, and internal information
• General correspondence and communication in German and English

Travel & Event Organisation

• Organising and coordinating business trips, including travel planning, bookings, and travel documentation
• Supporting the planning and execution of internal meetings, workshops, and events
• Coordinating with internal contacts and external service providers
• Assisting with expense reports and other travel-related administrative tasks

Team & Office Support

• Supporting the coordination of cross-team activities and organisational processes
• Ensuring a structured filing system and maintenance of relevant documents and information
• Assisting with the preparation of onboardings, team meetings, and internal events
• Taking on various ad-hoc tasks and independently handling smaller organisational projects

Profile

• At least 2 to 3 years of professional experience in a comparable role, for example as a Team Assistant, Administrative Assistant, Office Assistant, or in a coordinating position
• Very good German and English skills, both spoken and written
• Excellent organisational skills as well as a structured and careful working style
• Confident use of common MS Office applications
• Experience in organising meetings, business trips, and events is an advantage
• Ability to coordinate multiple tasks and priorities simultaneously and maintain an overview even in a dynamic environment
• Independent, reliable, and solution-oriented working style
• Quick comprehension and the ability to quickly familiarise yourself with new topics and processes
• Proactive personality with a good sense of the team’s needs
• Friendly, professional, and communicative manner as well as enjoyment of working in an international environment

The Offer

• A 7-month temporary assignment in an international company
• A versatile team assistant role with a broad range of responsibilities
• A modern and dynamic working environment in Lucerne
• Collaboration with various internal and international contacts
• A position with a lot of personal responsibility and the opportunity to actively contribute to efficient teamwork within the team