Administrative Assistant Finance, Quality and Infrastructure

About the job

The University of Applied Sciences for Business (HSW-FR) Freiburg is a member of the University of Applied Sciences Western Switzerland (HES-SO) and offers bilingual and trilingual programmes at Bachelor and Master levels.

Tasks and Areas of Activity

The mission of this position is to support the administration coordinator in monitoring and further developing processes in the areas of finance, quality and infrastructure. You play a key role in ensuring the smooth running of internal activities while simultaneously maintaining connections with our various partners.

• Preparation, control and follow-up of accounting documents and invoice orders in accordance with applicable procedures

• Monitoring of the invoicing schedule

• Updating tools for monthly budget monitoring and reporting deviations or discrepancies

• Maintaining follow-up of recommendations from external financial audits according to the coordinator's instructions

• Supporting the implementation of quality processes and updating documentation according to ISO 9001 standards

• Collaboration with internal and external partners to ensure efficient operations

• Administrative support in the area of infrastructure and close cooperation with the various departments of HSW-FR

Your Profile

• Federal VET Diploma as a merchant or equivalent qualification

• Practical experience in a similar role, preferably in finance and quality (advantageous)

• Structured, precise and reliable working style with a strong sense of teamwork

• Initiative, independence and high organisational skills

• Proficiency in common MS Office and IT tools

• Fluency in German or French with very good knowledge of the other language

Additional Information

• Employment level: 30 - 40%, with a primary division of working hours into half days

• HSW Freiburg promotes an equal opportunity employment policy

• Information: Isabelle Reine, Site Administrator, Tel. 026 429 63 58

• Start date: 1 February 2027

• Application deadline: 18 October 2026

Are you interested? We look forward to receiving your complete application dossier (cover letter, CV, diplomas, work certificates). Please click on "Apply" below and send us your documents.