Executive Assistant - Core Business Services - 60% in Lucerne

The opportunity: Your next adventure awaits

We are looking for you as an Executive Assistant at the location in Lucerne with a 60% workload!

Your main responsibilities

• You proactively support several partners in various administrative and organizational matters
• You plan and organize internal and external meetings, coordinate appointments as well as conference calls across multiple time zones
• You take care of the expense reports and time tracking of the partners
• You assist with correspondence, presentations, reports, and similar documents in collaboration with various centralized teams
• You book business trips using our own travel tools or with the travel team
• You support and coordinate tasks related to client activities/events as well as various team events/meetings
• You are jointly responsible with your colleague for the reception as well as for guest management and suppliers
• You are responsible for the entire mail logistics including processing incoming and outgoing mail
• You share responsibility for the coordination and ensuring a functional office infrastructure
• You act as a point of contact for questions about the office and serve as an interface, internally between different departments and externally with clients
• In close collaboration and under the guidance of the respective project teams, you are responsible for the formal finalization of reporting/work products and prepare them for signature
• You represent when your colleague is absent
• Office days: Wednesday and Thursday are fixed presence days, the third office day is flexibly selectable

What we are looking for

• Commercial training or similar
• Professional experience as an assistant
• Returnees welcome
• Good knowledge of Microsoft Office applications
• Very good German and English skills, both spoken and written
• Team player
• Character strengths that distinguish you are: service-oriented, accuracy, independence, flexibility, and organizational talent
• You impress with your competent and confident demeanor as well as your communication skills

What’s in it for you

Here at EY, you have the chance to gain a truly extraordinary experience. We equip you with the latest technology, surround you with high-performing teams, and offer you the global reach as well as the diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you will develop the skills you need to remain relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will support you on your journey at EY and beyond.

Click here to learn more about our benefits and corporate social responsibility.

We welcome you!

Inclusion is at the heart of our actions. We are committed to creating a workplace where everyone has equal access to opportunities. If you need reasonable adjustments during the recruitment process, we are happy to support you.
We encourage you to apply for the position and become part of our inclusive team. To learn more about our commitment to inclusion, visit here our website.

Are you ready to shape your future with confidence