Administrative Assistant for international non-profit medical association on hourly basis (flexible 40-60%)

About the job

Administrative Assistant (40-60%, on hourly basis)

The International Cartilage Regeneration & Joint Preservation Society - ICRS ( www.cartilage.org) is an international non-profit medical association dedicated to advancing education, collaboration, and professional development for scientists and surgeons working on cartilage regeneration and joint preservation. To support our activities, we are looking for a structured and motivated Administrative Assistant to join our team.

Start date: Mid-August – 1 September
Recruitment: Rolling applications

The position is ideal for an enthusiastic professional (young or returnee) looking to contribute to a meaningful cause in a dynamic and international environment. We offer a flexible working schedule in an international environment, with the opportunity to travel if desired by the successful candidate.

Your Responsibilities:

You will support our small team with a broad range of administrative and organizational tasks, such as: 

• Management and maintenance of databases (members, conference participants, sponsors, suppliers)
• Coordination and administration of fellowship and scholarship programs
• Co-organization of online and in-person educational events (e.g., webinars, surgical skills courses, symposia)
• Digital content management: Website, social media, e-newsletter updates, event app
• Support in marketing, sales, and fundraising activities
• Optional on-site participation at international educational events as co-organizer and/or exhibitor.
  

Your Profile:

The ideal candidate will possess the following qualifications:

• Proven administrative experience in a professional environment (at least 2 years)
• Excellent command of MS Office / MS365
• Professional-level English (C2)
• Operational German (minimum B2)
  

Beneficial Skills:

• Experience with digital tools and media (e.g., WordPress, Canva, social media platforms)
• Hospitality or travel industry experience / professional experience in an international environment
• Basic video editing skills

Personal Attributes:

We are looking for a colleague with:

• An independent and proactive working style
• Strong affinity for administrative work: Detail-oriented and highly structured
• Ability to understand and implement dynamic processes
• Strong multitasking skills
• Excellent time management and deadline orientation

The position calls for high service orientation and the ability to work independently in a small team.

What We Offer

• Meaningful work in an international medical and educational environment
• A varied role with responsibility
• Hybrid working model and flexible hours
• A collaborative and mission-driven team
• Opportunities for professional growth and development
• Competitive hourly compensation.
  

Application Information

If you are organized, digitally savvy, and motivated to contribute to an international medical community, we look forward to receiving your application via the online portal. We look forward to hearing from you!