Executive Assistant (DE/EN) | Hybrid - Zurich

Inventors Boutique GmbH

Consultancy | Design-Studio | Film Manufactory

Zürich, Switzerland — Hybrid

About Inventors Boutique

We are a Swiss-based Startup consultancy, design studio, and creative manufactory that partners with visionary founders and brands to craft premium motion content, brand experiences, and strategic narratives. With Swiss precision, cinematic soul, and a modular approach, we guide clients from idea to impact.

Role Overview [Starting with 20%]

We are seeking a proactive, organized, and versatile Executive Assistant to support our Managing Director in driving business operations, client success, and day-to-day efficiency.

Zurich based, blending executive support, administration, and finance organization.

You will be instrumental in maintaining structure across consulting, creative, and production workflows — ensuring clarity, organization, and readiness in everything from client communication to internal finance handoffs.

Your Key Responsibilities

🌍 Executive & Business Support

• Manage calendar (meetings, travel, calls)
• Take over E-Mail Inbox (according to detailed SOP & Briefing) Only include Executive when Challenges arise who are not solvable
• Prepare briefing notes, research, and follow-up tasks
• Draft and proofread proposals, presentations, and emails
• Support client relationship management (CRM updates, reminders)

🗂️ Admin & Organization

• Maintain document and project organization (Google Drive)
• Structure shared folders and assets across departments (Consultancy, Design Studio, Manufactory)
• Prepare internal reports and summaries for decision-making

💳 Finance & Operations Support

• Collect, scan, and name receipts and invoices (according to our predefined SOP and file-naming convention)
• Organize all finance documents in the correct folders for handover
• Coordinate monthly/quarterly handoff to our Treuhand office
• Track and remind team of missing receipts and due payments
• Support light expense tracking and budget overviews

✨ Client & Project Support

• Assist with onboarding materials and proposals for client projects
• Coordinate deliverable timelines and document handovers
• Support communication and alignment between consulting, design & production teams

Your Profile

• Fluent in German & English (written & spoken)
• Proven experience as an Executive Assistant, Office Manager, or Project Coordinator (agency/creative/consulting/finance background is a plus)
• Experienced with leveraging Chat-GPT / AI Tools
• Strong organizational and time management skills
• Detail-oriented, structured, and proactive
• Comfortable with tools like Google Workspace, Notion, and Figma (or quick to learn)
• Trustworthy, discrete, and able to handle sensitive information
• Interest in design, media production, and business strategy is a plus

What We Offer

The Days of putting work over everything else are over. We strive to create a sustainable and healthy work Environment where the vision for your private life, relationships and goals are an integral part.

• Work in a dynamic, creative, and international environment
• Be part of premium client projects with global visionaries and brands
• Flexible working model — where personal goals have space to coexist
• Close collaboration with a small, trusted core team
• Insight into strategy consulting, design, and media production
• Growth opportunities in business operations, consulting support, and creative project management

Location & Working Model

Zurich | Hybrid

Apply

Ready to be part of a something built to last were you can have an impact?

As a fast learner or processes are learnable so if you see any individual points you’re not sure if you fulfill the Requirements but you’re motivated, let’s talk.

– CV inkl. Foto

– Cover Letter

📩 Apply via Email

🗓️ Applications accepted on a rolling basis