Executive Assistant / Executive Secretary 70-80%

For our Chairman of the Board, we are looking for a committed and experienced individual as an Executive Secretary by arrangement. You can expect a varied and multifaceted role with exciting challenges in a dynamic and demanding environment.Sounds interesting? Then we look forward to receiving your application!

• Coordination and organisation of board meetings, general meetings and offsites
• Minute-taking at board meetings, general meetings and offsites
• Collaboration on mandates and their invoicing
• Assistance in the preparation of offers as well as maintenance and tracking in MS Dynamics (sales tool)
• Support of a country desk in the area of business development
• Drafting correspondence, memoranda and travel reports from dictation
• Interface function to external service providers
• Participation in projects
• Submission and approval of creditor invoices
• Responsibility for the Kendris intranet (site ownership)

Professionally, you bring:

• Several years of experience in a comparable assistant role at executive management or board level
• Strong organisational and coordination skills
• Very good German and English skills, both spoken and written
• Confident use of MS Office

Personally, you convince through:

• A high service orientation and initiative
• Independent, solution-oriented and structured way of working

What you can also look forward to:

• A varied and responsible role with scope for creativity
• An open, warm team that sticks together and supports each other
• Flexible working time models with individual home office solutions and at least 5 weeks’ holiday
• Attractive remuneration with above-average social benefits such as a 2/3 employer contribution to the pension fund and the employer’s assumption of UVG and KTG premiums
• Annual voucher for fitness / wellness or similar as well as a half-fare travelcard
• Opportunity to contribute to process improvements and system implementations
• Training opportunities and support for your professional development