Assistant to Executive Management (EM and Board) and Secretariat Staff 60-80%

About the job

Identitas AG is the Swiss data specialist for healthy animals and safe food. The company, based in Bern, employs around 100 staff. For 25 years, we have been developing and operating IT applications for the registration and traceability of farm and domestic animals for the benefit of people, animals, and the environment.

We are a committed team that supports each other and can rely on one another. Together, we assist the executive management, the board of directors, and take on varied and exciting administrative tasks. A respectful atmosphere, team spirit, and diverse activities characterise our daily work.

We are looking for a proactive and trustworthy person for this position from 1 August 2026 or by arrangement as

Assistant to Executive Management (EM and Board) and Secretariat Staff 60-80%

Your tasks

• Assistance to two members of executive management in all administrative and organisational matters (agenda and mailbox management, appointment coordination, pending task control)
• Planning and management of appointments and meetings with minute-taking for the board of directors as well as administrative support for the board president
• Organisation of the annual planning (board)
• Organisation of internal and external events (shareholders' meeting, year-end dinner, etc.)
• Management of various Outlook mailboxes
• General office organisation and support with administrative tasks in daily business (support contract management, processing legal data references, archiving, correspondence, mail, telephone, etc.)

Your qualifications

• Completed commercial training with appropriate further education (preferably executive assistant or a comparable qualification)
• Several years of professional experience in a similar role
• Confidentiality, discretion, and appropriate communication at all levels
• Very good German skills as well as good French skills in spoken and written form
• Independent, precise, efficient, and proactive working style

We offer you

• An interesting, responsible, and varied role in a meaningful organisation for the welfare of animals, food safety, and the environment
• Flexible working hours
• Progressive employment conditions and fringe benefits
• Generous support for further training
• Modern and central workplace (Bern Wankdorf) / home office

Are you interested?

Questions about the position can be answered by Chantal Bühler, Head of Executive Support, at +41 31 996 81 59

Your annual salary at 100% including incentives will be between CHF 70,000.00 and CHF 115,000.00

Identitas AG offers you more

• Home office up to 4 days a week and an infrastructure contribution of CHF 300.- annually
• Workplace with optimal transport connections to train, bus, tram, and PubliBike station
• Facilities with shower and cloakroom
• Appreciative corporate culture with flat hierarchy
• Flexible annual working hours, based on 42 hours per week (at 100%)
• 25 days holiday, 30 days from age 50
• Promotion of work-life balance
• Sabbatical every 5 years with two additional weeks of holiday
• Annual mobility allowance in the form of Reka checks worth CHF 300.-
• Discounted car parking rental
• Generous fleet discounts on various car brands
• 4 weeks paternity leave
• 16 weeks maternity leave
• Pension fund: 65% paid by Identitas, 35% by employees, no coordination deduction and maximum insured salary up to CHF 294,000.-, additional voluntary savings options
• Accident insurance premium paid by Identitas AG
• Room for personal development and generous support in education and training
• Transparent information culture with intranet and regular events
• Annual birthday gift and additional bonus for anniversaries, weddings, births
• Bonus for referring new employees
• Coffee, tea, water and fruit freely available
• Discounted in-house massage offer
• Weekly bootcamp offer