Executive Assistant in the Vice-Rectorate for Studies & Teaching (m/f/d)
Universität St. Gallen
St. Gallen
Key information
- Publication date:24 September 2025
- Workload:100%
- Place of work:St. Gallen
Job summary
The Prorectorate of Studies & Teaching oversees educational operations at HSG. This role offers a supportive work environment with various services for students and faculty.
Tasks
- Manage appointments, meetings, and documentation efficiently.
- Oversee document and database management tasks.
- Assist in projects and collaborate with university leaders.
Skills
- Excellent language skills in German (C2), English (C1), and French (B2).
- Strong communication and customer service orientation.
- Proficient in MS Office, SharePoint, and MS Teams.
Is this helpful?
The Vice-Rectorate for Studies & Teaching is responsible for the study operations and the further development of teaching at the university. As the largest vice-rectorate at HSG, it offers a wide range of services for students and lecturers. Would you like to contribute to the success of a leading university in a trusted role alongside the management of this central university unit?
Your tasks
- Appointment and meeting management including minute-taking, reception and information, triage of inquiries and mail processing, handling and drafting of documents and letters, maintaining process lists, various secretarial and administrative tasks
- Document and database management
- IT administration for the Vice-Rectorate
- Participation in projects
- Collaboration with the assistants of the Rector, the Administrative Director, and the General Secretary
- Organization of personnel events
Your profile
- Excellent language skills in German (C2), English (C1), and French (B2)
- Flawless, stylistically confident, and audience-appropriate communication combined with a confident demeanor, neat appearance, and high integration and customer orientation (service excellence)
- Strong reliability, accuracy, sense of responsibility as well as high trustworthiness and loyalty
- Professional certificate as executive assistant or completed bachelor's degree in a related field; ideally experience in an executive secretariat or in a responsible role with customer service and minute-taking
- Very good user knowledge of MS Office applications as well as practical experience with MS SharePoint and MS Teams; knowledge of AI tools is an advantage
What is important is the personal fit to the environment, where mutual trust and an appreciative, respectful interaction at eye level are highly valued.
"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education, and administration to around 3,500 employees as one of the largest employers in the region."
