Executive Assistant to the Office Management 80 - 100%
Zürich
Key information
- Publication date:02 September 2025
- Workload:80 – 100%
- Place of work:Zürich
Job summary
Join the Mittelschul- und Berufsbildungsamt as a Direktionsassistent/in. Be part of a dynamic team supporting education in Zurich.
Tasks
- Assist the leadership in daily organizational and administrative tasks.
- Coordinate meetings and manage schedules for the office.
- Organize events and maintain effective communication with partners.
Skills
- Commercial education with relevant assistant certification required.
- Several years of experience in executive assistance is essential.
- Excellent communication skills and proficiency in MS Office.
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Executive Assistant to the Office Management 80 - 100%
COMPETENT AND CONNECTED THINKING
The Secondary School and Vocational Education Office is the competence and service center for vocational education, grammar schools, higher vocational education, and continuing education in the canton of Zurich. We support and supervise secondary schools, vocational schools, providers of preparatory vocational years, and training companies. We are looking for an Executive Assistant to the Office Management (80-100%) to start immediately or by arrangement.
Your area of responsibility
As the Executive Assistant to the Office Management, you are the right hand of our office management and ensure that everything runs smoothly in the background. You juggle appointments, coordinate meetings, and keep the leadership level free.
The Secondary School and Vocational Education Office is the competence and service center for vocational education, grammar schools, higher vocational education, and continuing education in the canton of Zurich. We support and supervise secondary schools, vocational schools, providers of preparatory vocational years, and training companies. We are looking for an Executive Assistant to the Office Management (80-100%) to start immediately or by arrangement.
Your area of responsibility
As the Executive Assistant to the Office Management, you are the right hand of our office management and ensure that everything runs smoothly in the background. You juggle appointments, coordinate meetings, and keep the leadership level free.
Tasks
- Relieving the office management in daily organizational and administrative matters
- Responsible for scheduling, coordinating internal and external meetings for the office management
- Organizing events and other external occasions
- Preparation and follow-up of meetings
- Communication with internal and external partners
- Support in administrative and strategic projects
- Ensuring professional office management
What do you bring?
- Commercial training and federal diploma as executive assistant
- Several years of experience as an assistant to management
- Resilient, motivated, and service-oriented personality with an efficient, proactive, and precise working style as well as a high sense of responsibility
- Organizational talent with an eye for detail
- Confident handling of MS Office
- Excellent communication skills, confident German, additional languages are an advantage
- Humor and a dose of composure
What we offer you
- Attractive tasks in a meaningful environment
- A partnership at eye level
- Large scope for design and independent work
- A reliable working relationship with a transparent salary system
- Attractive employment conditions and a centrally located workplace with flexible working models and training opportunities
Are you interested?
Are you motivated to engage in a growing and changing organization? Then we look forward to your contact and application. Petra Graf, Head of Support and Services (+41 43 259 78 86) will be happy to answer your questions.
Applications from employment agencies as well as applications via e-mail will not be considered for this vacancy.
Additional information can be found on the internet at www.zh.ch/mba.
Applications from employment agencies as well as applications via e-mail will not be considered for this vacancy.
Additional information can be found on the internet at www.zh.ch/mba.
