Practice Assistant

About the job

Practice Assistant

Psychotherapy Weinberg is growing – and with the practice, the organisational tasks are also increasing. Therefore, we are creating a versatile key position for a person who enjoys taking responsibility, developing structures, and ensuring a reliable daily practice routine.

Shape the Psychotherapy Practice of Tomorrow with Us

As a practice assistant, you form the organisational hub between practice management, therapists, patients, and external partners. Since we are establishing this role anew, you will have plenty of space to contribute your experience and ideas.

Your Tasks

The position does not include medical activities typically performed by a medical practice assistant.

• Organisational and administrative support of practice management
• Central contact person for our therapists regarding administrative and organisational questions
• Communication with patients, doctors, insurance companies, and other agencies
• Administrative clarifications with health, accident, and disability insurance providers
• Support with billing and outstanding cases
• Coordination of external service providers as well as management of practice materials and infrastructure
• First-level support for simple technical and organisational questions
• Maintenance and further development of internal processes, templates, and documentation
• Participation in projects for digitalisation and further development of the practice

Your Profile

• Completed commercial training or a comparable qualification
• Professional experience in a psychotherapy, medical, or health practice is an advantage
• Strong organisational talent and enjoyment in keeping an overview
• Independent, structured, and reliable working style
• Sense of responsibility and careful handling of confidential information
• Friendly, appreciative, and service-oriented communication
• Very good oral and written German skills
• Confident use of digital work tools and enthusiasm for technical solutions

What Awaits You

• A long-term key position in a growing psychotherapy practice
• Much independence and a wide scope for participation and design
• A varied role with organisational, communicative, and project-related tasks
• Modern, fully digitalised work tools
• Personal decision-making paths and close collaboration with practice management
• Flexible working hours within operational requirements
• Home office for tasks suitable for remote work
• Opportunity to expand responsibility and scope of duties with the practice

Working Hours and Presence

The workload is 40–60%. Working hours can generally be flexibly distributed over several working days. Since personal availability and presence are important for practice organisation, we expect regular attendance at the practice – ideally on several or all working days with correspondingly shorter shifts.

Some tasks can be performed from home. What matters to us is a work organisation that ensures reliable support of practice operations.

About Psychotherapy Weinberg

Psychotherapy Weinberg is an outpatient psychotherapy practice for adults in Zurich. We combine personal practice management with modern, professional structures and continuously develop our organisation.

The practice assistant position is intended to develop into a central function that relieves practice management, ensures reliable processes, and actively shapes further development.

Interested?

We look forward to receiving your application with a CV and a brief letter of motivation. We are particularly interested in the experience you bring to the role and which aspects of the position appeal to you.