Head of Administration / HR 100%

Senevita AG

Lausen BL

Key information

Publication date:11 October 2025
Workload:100%
Place of work:Lausen BL

Job summary

Join us in shaping a vibrant new space in Baselbiet. This is a chance to help build a community-focused environment.

Tasks

Manage administrative processes and support reception duties.
Oversee HR functions including payroll and personnel administration.
Collaborate closely with management on operational tasks.

Skills

Completed commercial training or equivalent; HR experience preferred.
Strong organizational skills and attention to detail.
Excellent communication and service-oriented mindset.

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Head of Administration with HR Function 100% (m/f/d)

Help us create a new place full of life, warmth, and enjoyment in the Basel region.Lausen BL | New Location | Start with PerspectiveThe opportunity to actively shape the establishment of a new Senevita branch.
In November 2025, we will open a modern new building for assisted living and care in Lausen (Basel-Land). A place where residents, guests, and employees should feel comfortable.With a total of 40 care rooms, 34 assisted living units, and a public restaurant. For this exciting task, we are looking for an experienced and committed leader who wants to be involved from the start.You will work closely with me as the managing director and have plenty of room for your own ideas, creativity, and participation.

Your Tasks – Responsible & Versatile

Administrative Tasks

Supports and represents colleagues at the reception
Organization and control of smooth operations in administration (reception, switchboard, secretariat, billing, office supplies management)
Ensuring complete and correct billing of all services to residents and external service recipients
Implementation of innovations and optimizations in administrative processes
Coordination of holiday apartment occupancy including maintaining contacts with private individuals, companies, authorities
Support of management, nursing service, and department heads (gastronomy, technology, security, housekeeping) in administrative tasks
Writing minutes during internal meetings and sessions
Accounts receivable management
Support in the execution and implementation of events
Support in marketing and rental activities
Checking and coding of accounts payable invoices as well as support during month-end closing
Participation in budgeting and further development of the department
Responsibility for own training and sharing of expertise

Human Resources Tasks

Ensuring complete personnel administration
Application administration
Management of payroll administration in cooperation with management and payroll processing and corresponding control of payroll statements
Management and maintenance of all personnel data and changes
Preparation of employment contracts, work certificates, and other HR documents
Management of the payroll system - Swiss Salary
Support of managers and close cooperation with HR at Senevita headquarters
Absence management and support in the time recording and planning system Polypoint PEP
Planning of own area
Support of department heads
Answering questions about working hours
Information and advice to employees on personnel matters

What You Bring – Professionally & Personally

Completed commercial basic training or equivalent education
Further training in human resources (personnel assistant, HR specialist with federal diploma) and accounting is an advantage
Professional experience in administration and personnel area, preferably in healthcare
Strong organizational skills, independence, and discretion
Confident handling of MS Office and experience with ERP/payroll systems
Excellent oral and written communication skills
Neat appearance
Enjoyment in dealing with people and high service orientation

What Awaits You – Personally & Professionally

A workplace with a lot of passion, trust, and genuine teamwork
Modern infrastructure in a beautiful, new building directly at Lausen train station
Appreciative informal culture and flat hierarchies – we pull together
Internal training opportunities and development perspectives
Collegial and appreciative working environment
Discounted meals, discounts (gas station, pharmacy, fitness, etc.), and good social benefits