Office Manager at the Institute for Machine Learning (m/f/d) 80%-100%

Zurich

Key information

Publication date:13 October 2025
Workload:80 – 100%
Place of work:Zurich

Job summary

Join the ETH Zurich as an Office Manager at the Institute for Machine Learning. This role offers a vibrant work environment with international collaboration.

Tasks

Support the professor with administrative and organizational tasks.
Manage personal assistance, including scheduling and correspondence.
Collaborate with the admin team for effective communication.

Skills

3-5 years of relevant experience, preferably in academia.
Strong attention to detail and excellent organizational skills.
Proficient in German and English for clear communication.

Is this helpful?

Office Manager at the Institute for Machine Learning (m/f/d)

80%-100%, Zurich, permanent

print Print

The Learning and Adaptive Systems Group is part of the Institute for Machine Learning and belongs to the Department of Computer Science at ETH Zurich. It offers an international, lively, and challenging working environment. The head of the group is also the chairman of the steering committee of the ETH AI Center and academic co-director of the Swiss Data Science Center.

In this varied position, you support the professor and his team in administrative and organizational tasks and take on an important coordinating role with a diverse range of activities. An exciting task with a lot of personal responsibility awaits you in an open and dynamic environment. You are also integrated into the institute's admin team. The position starts on March 1, 2026, or by arrangement.

Job description

Personal assistance: Appointment scheduling and management, professional and careful correspondence, coordination with internal and external contacts, organization of business trips, coordination with the group and organization of efficient processes
Comprehensive administrative support: Independent management of all administrative tasks for the group, personnel administration and support of group members, responsible financial planning and management, organization of staff events and retreats, occasional planning and execution of seminars and colloquia
Teamwork in the institute: Active participation in the admin team for joint planning and implementation of events and for effective communication within the institute

Profile

You have a commercial or equivalent education and at least 3 - 5 years of professional experience and ideally have already gained experience in the higher education environment
You work carefully, have an eye for detail, and keep an overview even in complex situations. A quick grasp and flexibility help you to efficiently master daily tasks
You enjoy teamwork. With your strong social skills and communication abilities, you contribute to a positive and collegial atmosphere
You are committed, independent, responsible, and work proactively
You have excellent command of German and very good English skills – communication in the institute is mainly in English

Workplace

We offer

Your profession with impact: Become part of ETH Zurich, which not only supports your professional development but also actively contributes to positive changes in society
You are integrated both in your working group (professor, postdocs, doctoral students) and in the admin team within the institute and the department. Regular exchange is maintained there, and a supportive and open atmosphere prevails
By arrangement with your supervisor, you can split your working hours between office and home office. Families and special circumstances are taken into account
ETH Zurich offers a variety of courses and training opportunities
Benefits such as public transport subscriptions and car sharing, a wide range of sports offered by the ASVZ , childcare, etc.,
Attractive pension benefits through the pension scheme PUBLICA

chevron_right Working, teaching and researching at ETH Zurich

Diversity and sustainability are important to us

In line with our values , ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity, and maintain a working and learning environment in which the rights and dignity of all employees and students are respected. On our website on equal opportunities and diversity , you can learn how we ensure a fair and open environment where everyone can develop and thrive. Sustainability is a central value for us – we are consistently working towards a climate-neutral future.

Curious? So are we.

We look forward to receiving your online application with the following documents:

Cover letter
Curriculum vitae
Certificates

Please apply exclusively via the online application portal. Applications by e-mail or postal mail will not be considered.

Further information about the Institute for Machine Learning can be found on our website , the website of Professor Krause's group can be found here . For inquiries, please contact Ms. Rita Klute Tel. 044 632 64 96 - Email rita.klute@inf.ethz.ch or Ms. Patrizia Napoli Tel. 044 633 85 56 - Email patrizia.napoli@inf.ethz.ch (no application documents).

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For personnel placement, the ETH Zurich terms and conditions apply.

About ETH Zurich

ETH Zurich is one of the best technical and natural science universities in the world. We are known for our excellent teaching, pioneering basic research, and the direct transfer of new knowledge into society. More than 30,000 people from over 120 countries find an environment with us that promotes independent thinking and a climate that inspires top performance. In the heart of Europe and globally networked, we jointly develop solutions for the global challenges of today and tomorrow.