Administrative & Office Assistant (Entry Level, 60–100%)

Administrative & Office Assistant (Entry Level, 60–100%)

Our team at Oppenheim Architecture Basel is looking for an Office & Admin Assistant to support our international architecture studio. Oppenheim is located in Basel's Creative Hub - the Dreispitzareal, where you will join an international, creative team of around 35 people from over 20 nations. With fascinating projects around the globe, we offer a vibrant atmosphere driven by diversity and initiative.

This is an entry-level role ideal for someone with a KV apprenticeship (or similar commercial training) and an interest in architecture/design, or for a graduate with a design/architecture background who enjoys organization and administration. This role is part-time to full-time (60–100%) with a daily presence in the office.

Are you an organizational talent who thinks proactively, contributes ideas, and rolls up your sleeves? Then you are exactly who we need!

What to expect:

• Office Organization & Order: With your keen sense of order, you’ll keep our office in tip-top shape - from maintaining shared spaces, supply rooms, and office equipment, to coordinating with service providers and managing contact lists.
• Reception & Meetings: You’ll be the one making sure meetings run seamlessly – from managing busy calendars to scheduling across different time zones. At the same time, with your warm reception skills, you’ll ensure that clients and guests feel at ease when visiting our office.
• Administrative Assistance: You will lend a hand wherever needed, providing administrative support across various departments - whether it's answering phones, handling mail, courier shipments, archiving or assisting with other administrative tasks.
• Travel Organization & Events: You will be the mastermind behind the travel coordination of our management and consultants. You ensure that our executives are well taken care of during their travels - down to the last detail! Additionally, you will assist with logistics, catering, attendance, and IT/Zoom setup for internal meetings and events.

Your Profile:

• Completed KV apprenticeship (or similar commercial training) with interest in architecture/design OR Degree in architecture/design with strong administrative/ organizational skills
• 0–2 years of professional experience (internships or first roles welcome)
• Fluent English and German is no problem for you - our office language is English
• You are flexible and comfortable in an international, dynamic environment
• With your positive, vibrant demeanor, you create an inviting atmosphere, and as a true "go-getter," you approach tasks proactively and with enthusiasm
• You are a genuine communication and organization talent, with strong writing skills and a love for independent work
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Why Join Us?

This is a unique chance to kick-start your career in an inspiring and international environment where teamwork and creativity are valued. You will gain insights into architecture, design, and studio operations while contributing to the daily life of our Basel office.

Does this sound like your next adventure? Send your application, including your resume, certificates, and a brief cover letter, to Sarah, People & Culture Lead. 

We look forward to hearing from you!