Assistant to Executive Management (a) 100%

Aarau

Key information

Publication date:24 September 2025
Workload:100%
Place of work:Aarau

Job summary

Join a dynamic team supporting C-level executives in a vibrant workplace. Enjoy opportunities for growth and collaboration with leaders.

Tasks

Assist COO and CIO by managing their calendars and deadlines.
Coordinate meetings, including preparation and documentation tasks.
Organize team events, workshops, and business trips smoothly.

Skills

Bring several years of C-level assistant experience and a relevant diploma.
Communicate professionally and reliably while staying discreet.
Master MS Office 365 and digital tools for efficient workflows.

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In this diverse job

you support three exciting areas and work closely with the COO, CIO, and the CEO assistant
you coordinate the calendars of the COO and CIO, keep deadlines and priorities in view, and relieve the CEO assistant of appointment and organizational tasks
you confidently organize internal and external meetings, including preparation and follow-up, sometimes with minute-taking
you take over the organization of team events, workshops, and business trips
you ensure a smooth office routine from invoice control to expense accounting to maintaining contract-relevant data
you become part of a well-coordinated assistant team and maintain your network with internal and external stakeholders
You will succeed here if
- you have several years of experience as an assistant at the C-level and ideally have successfully completed the specialist certificate for executive assistance
- you enjoy classic assistant work and complex appointment coordination and are good at relieving others in a structured and proactive way
- you communicate professionally, clearly, and appreciatively while always acting discreetly, loyally, and reliably
- you master the MS Office (365) suite flawlessly, use digital tools confidently, and are enthusiastic about making work processes efficient
- you keep a cool head even in hectic situations, recognize priorities, and act solution-oriented
- you are very team-oriented, like to contribute, and thrive in a professional yet collegial environment
D(a)iversity

David Frei
Head Talent Acquisition & Employer Branding
career@chmedia.ch
We do not accept applications from recruitment agencies for this position.