Receptionist & Administrative Assistant

About the job

Hours: 08:00 - 12:00 - 13:00 - 17:00

Your role:
A true pillar of reception and the smooth running of the office, you ensure a professional, warm and efficient presence, while providing versatile administrative support to the entire organisation.

Responsibilities:

Reception & communication

• Manage incoming telephone calls and emails with professionalism.
• Welcome visitors courteously and direct them to the appropriate contacts.

Administrative & logistical management

• Reception, sorting, distribution and sending of mail, parcels, etc.
• Monitoring office supplies, parking permits, etc.
• Coordination of premises maintenance and external service providers.
• Organisation of meetings, room bookings and travel coordination.

Operational & event support

• Support to the management team for handling confidential correspondence and event coordination.
• Organisation of internal activities (conferences, team building, etc.).
• Writing clear and concise meeting minutes.

HR & legal support

• Participation in the integration of new employees at headquarters.
• Preparation of simple administrative and legal documents.
• Ensuring compliance with internal procedures and regulatory standards.

Key skills

• Interpersonal: Welcoming attitude, active listening, diplomacy, discretion.
• Organisational: Rigour, punctuality, prioritisation and handling unforeseen events.
• Linguistic: Proficiency in French, German and English (spoken and written). Italian is an asset.
• Technical: Good command of office tools (Word, Excel, Outlook).

Performance indicators

• Quality of reception: Visitor and contact satisfaction.
• Administrative efficiency: Meeting deadlines and reliability of deliverables.
• Versatility: Ability to manage several tasks simultaneously with calm and method.