Employee Reception & Administration in the Security Sector 80% (m/f)

About us

Hey, we are Tela, a family-owned company. For over 50 years, we have been producing high-quality hygiene papers that are continuously adapted to the changing needs of people and markets thanks to state-of-the-art technology and constant innovation. With our own wastewater treatment and waste paper processing plant, we have been a pioneer of sustainability since the beginning and still place great importance on ecology and environmental awareness.

Over 200 highly motivated, knowledgeable employees ensure the supply of our regional and international customers in the Bernese Niederbipp, among others with the Swiss traditional brand Tela. As a family-run company, Tela has been a partner in a network of hygiene paper factories in Switzerland, Germany, and Poland that has existed for over 40 years since 2021.

To strengthen our team in Niederbipp, we are looking for you as soon as possible as

Employee Reception & Administration in the Security Sector 80% (m/f)

Tasks

• Central point at the reception: You are the first point of contact on the phone and greet visitors and business partners in a friendly and professional manner. At the headquarters, you keep an overview and competently forward inquiries.
• Area & Access Control: From the Niederbipp location, you monitor the entire area including the fire alarm center and also ensure access control for the operation in Gretzenbach.
• Room & Resource Management: You coordinate our meeting rooms, manage cloakroom spaces, lifts, and the company vehicle – and ensure that everything is in the right place at the right time.
• Organization & Support of the Security Department: You assist in the planning, organization, and follow-up of internal training (UWEB), audits, and safety inspections. You maintain and manage safety-related documents such as work instructions or risk assessments, coordinate processes in chemical management, and ensure correct documentation. Additionally, you take over the internal and external mail service, organize hotel reservations, and ensure that office supplies are always available.
• Responsibility with foresight: You take on general organizational tasks such as scheduling, minute-taking, and correspondence. In the absence of the safety officer, you represent them – especially in the issuance of personal protective equipment and documentation in the safety department.

Profile

• Education & Experience: You have completed commercial training or bring several years of professional experience in a comparable position at the reception.
• Organizational talent & personal responsibility: You work in a structured, service-oriented, and independent manner. Even in hectic moments, you remain calm, think along, and take responsibility. A well-groomed appearance, discretion, and reliability are a matter of course for you.
• IT competence & tool security: You are familiar with MS Office and navigate confidently in digital work environments.
• Communication & Language: You communicate clearly, friendly, and professionally – both on the phone and in personal contact. You have very good German language skills in spoken and written form; additional language skills are an advantage.
• Flexibility & Team spirit: You are willing to cover for your team colleague during vacation absences or in case of illness at a 100% workload.

Offer

• At least 5 weeks of vacation so you can really relax
• Free parking spaces so you don't have to worry about finding a parking spot
• Look forward to birthday, Easter, and St. Nicholas gifts
• A good pension fund for your future security
• Free fruit and ice cream in summer as well as healthy catering options
• Work in a very good team and a great atmosphere
• Four times a year free products
• A thorough introduction and training to optimally prepare you for your tasks
• Opportunities for further education and training to continuously expand your skills
• Access to our employee app for current information and communication
• Benefit from bonuses for successful employee referrals

Contact

Muriel Uebersax

HR Specialist

Tela GmbH | HR Department | Rotboden 1 | 4704 Niederbipp