Family Office Administrator (100%, English / Japanese)

About the job

Family Office Administrator (100%, English / Japanese)

We are a private Single/Multi-Family Office dedicated to managing the wealth, investments, and lifestyle needs of a prominent family. We pride ourselves on discretion, excellence, and long-term stewardship.

We are seeking a detail-oriented, highly discreet, and proactive professional to join our dynamic team. In this role, you will support the daily operations of the family office, assisting with both financial administration and high-end lifestyle management.

Responsibilities

• Investment Operations Support: Support trade settlements, capital calls/distributions, and investment record keeping.
• Reporting: Prepare investment, asset, and performance reports for the family and management.
• Financial Administration:Manage expenses, bill payments, and accounting coordination.
• Advisor Coordination:Liaise with external tax, legal, banking, and wealth advisors.
• Lifestyle Management:Coordinate family-related services, including visas, properties, and events.
• Confidential Documentation:Prepare confidential documents, presentations, and correspondence.
• Ad-Hoc Support: Handle ad-hoc requests and administrative tasks with discretion and a service-oriented mindset.
• General Office Administration:Support office administration and office upkeep.

Requirements

• 2+ years of experience in a family office, private banking, asset management, or corporate finance environment.
• Full-time availability and willingness to work 100% on-site in Pfäffikon, Schwyz.
• Valid Swiss work permit.
• Fluent in English; native-level Japanese preferred.
• Well-organized, detail-oriented, and able to manage multiple priorities effectively.
• Strong analytical, administrative, and software skills.
• High level of discretion, professionalism, and integrity.
• Fast learner with a proactive mindset and strong sense of ownership.

Application

If you are interested in this position, please submit your CV, cover letter, and relevant certificates.

All application documents must be provided in English. 

We look forward to receiving your application.

Contact:HR Department
N.I.S. New Investment Solutions AG
Bahnhofstrasse 1, 8808 Pfäffikon/SZ